Purchase Ledger

KPI Recruiting Ltd; Stoke-on-Trent; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency is seeking a Purchase Ledger Administrator in Stoke-on-Trent. The successful candidate will manage the purchase ledger, ensuring invoices are validated and accounts reconciled. Excellent interpersonal skills and a proactive approach are essential, along with a minimum of 3 years' relevant experience. This role offers a chance to contribute positively to the organization while maintaining high service standards.

Qualifications

• Minimum of 3 years' end-to-end stock purchase ledger experience.
• Proficient in managing workloads under pressure.
• Experience handling multiple currencies.

Responsibilities

• Validate purchase invoices against goods received.
• Prepare and distribute daily GRN reports.
• Reconcile supplier accounts and statements.

Skills

Interpersonal and communication skills

Organisational skills

Attention to detail

Team player

Proficiency in IT systems

Sage Intacct experience

Tools

SAGE

Job description

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Our client is looking for someone to take full ownership and responsibility for purchase ledger (inventory) and payment administration. The successful candidate will contribute positively to the overall brand and business reputation through the timely and accurate completion of work activities, while consistently delivering exceptional quality and service.

Job Duties:

• Validate purchase invoices against goods received (excluding overheads) and confirm alignment with agreed payment terms
• Verify supplier bank details prior to processing payments
• Prepare and distribute daily GRN (Goods Received Note) reports to support cashflow planning
• Accurately post invoices and credit notes to the Purchase Ledger across multiple currencies
• Reconcile supplier accounts and statements to ensure records are accurate and up to date
• Post and allocate daily payments to the Purchase Ledger
• Communicate with suppliers and internal teams-both verbally and in writing-to resolve queries promptly and efficiently
• Develop and maintain a strong understanding of the company's operations, procedures, and business activities
• Adhere to all health & safety and security protocols, promptly reporting any concerns or incidents
• Maintain accurate and timely records in SAGE, including updates to actions, credit limits, and other relevant data
• File invoices, statements, and supporting documents in an organised and accessible manner
• Provide support across other finance-related functions as needed, including covering Retail, Credit Control, or Financial Admin tasks during absences or busy periods

Skills Required:

• Strong, positive interpersonal and communication skills, with the ability to build trust and credibility at all levels
• Highly reliable, well-organised, and self-disciplined, with the ability to manage workloads and meet deadlines under pressure
• Discreet and trustworthy, with a meticulous attention to detail and a structured, methodical approach to tasks
• A proactive team player, able to work collaboratively within a small, dedicated team in a fast-paced and evolving environment
• Flexible and motivated, with a commitment to delivering high service standards and a drive for continuous improvement
• Skilled at building and maintaining strong working relationships both internally and externally across all levels
• Proficient in IT systems, with a solid background in account reconciliation and a minimum of 3 years' end-to-end stock purchase ledger experience
• Confident handling multiple currencies; experience with Sage Intacct is preferred

Interested? Call Maria on 01782 712230 or email MariaPkpir.co.uk for more information.