Purchase Ledger

Recruitment Solutions (North West) Ltd; Manchester; On-site; GBP 29,000 - 39,000; Full time

Benefits offered by this job

Company pension

Holiday entitlement

Employee discount

Wellbeing support

Training and development opportunities

Additional company benefits

Employee assistance

Job summary

Recruitment Solutions (North West) Ltd in Manchester is seeking a dedicated Purchase Ledger Clerk to manage multiple entities, process supplier invoices and payments, and support month-end processes in a high-volume environment.

You will liaise with stores, e-commerce and head-office teams, maintain accurate ledger records, and help identify process improvements within the purchase-to-pay cycle. The role offers a £34,000 salary and a comprehensive benefits package.

Responsibilities

• Processing a high volume of purchase invoices, credit notes and expenses across multiple entities.
• Coding and allocating invoices to correct entity, department and cost centre.
• Matching invoices to purchase orders and resolving discrepancies.
• Managing supplier accounts and keeping ledger data up to date.
• Preparing and processing supplier payment runs per terms.
• Completing supplier statement reconciliations and resolving aged items.
• Investigating invoice, pricing and payment queries with suppliers and internal teams.
• Ensuring proper approvals and authorisation processes.
• Setting up supplier accounts and validating supplier details.
• Monitoring aged creditors and taking action on overdue items.
• Supporting month-end processes, including reconciliations and accruals.
• Collaborating across stores, e-commerce, buying, merchandising and head-office functions.
• Maintaining accurate financial records and supporting audits.
• Identifying opportunities to streamline purchase-to-pay processes.

Job description

We’re currently working with a multi-channel retailer based in Manchester that are looking to expand their finance function by adding an additional Purchase Ledger. They are looking for someone who is comfortable managing multiple entities within one business and in turn managing multiple ledgers. Working within a high-volume finance environment, you will take responsibility for ensuring supplier invoices and payments are processed accurately and efficiently across a number of group entities. The role will involve working with suppliers and internal stakeholders across retail stores, e-commerce and central business functions.

Purchase Ledger – Responsibilities:

• Processing a high volume of purchase invoices, credit notes and expenses across multiple legal entities.
• Coding and allocating invoices accurately to the correct entity, department and cost centre.
• Matching invoices against purchase orders and investigating discrepancies.
• Managing supplier accounts and ensuring ledger information is accurate and up to date.
• Preparing and processing supplier payment runs in line with agreed payment terms.
• Completing supplier statement reconciliations and resolving outstanding or aged items.
• Investigating invoice, pricing and payment queries with suppliers and internal departments.
• Ensuring appropriate approval and authorisation processes are followed.
• Setting up and maintaining supplier accounts, including validating supplier information and bank details.
• Monitoring aged creditors and identifying invoices requiring action.
• Supporting month-end processes, including purchase ledger reconciliations, accrual information and reporting.
• Working across multiple entities and ensuring transactions are correctly recorded within the appropriate company.
• Liaising with stakeholders across stores, e-commerce, buying, merchandising, operations and other head-office functions.
• Maintaining accurate financial records and supporting internal and external audit requirements.
• Identifying opportunities to improve and streamline purchase-to-pay processes and controls.
• Supporting the wider Finance team with ad-hoc analysis and transactional finance duties where required.

Purchase Ledger – Package:

• £34,000 salary
• Permanent, full-time position
• Company pension
• Holiday entitlement plus bank holidays
• Employee discount / retail benefits
• Employee assistance and wellbeing support
• Training and development opportunities
• Additional company benefits