Publications Program Coordinator

Parexel International; United Kingdom; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading medical communication company is seeking a highly skilled Program Coordinator to support account teams. The role involves efficient project management, maintaining documentation, and organizing meetings. The ideal candidate will have a degree in a relevant field and strong proficiency in key office software. This position can be home or office-based.

Qualifications

• Degree preferred, e.g., Life Science, Marketing, Business qualifications.
• Experience in project and team coordination within medical communications is advantageous.
• Advanced proficiency in Word, PowerPoint, Excel, SharePoint and Outlook.

Responsibilities

• Provide proactive project coordination support to assigned account team(s).
• Ensure efficient project management with minimal supervision.
• Organize travel and accommodation for team members.

Skills

Project coordination

Strong communication skills

Organizational abilities

Attention to detail

Education

Degree in Life Science, Marketing, or Business

Tools

Word

PowerPoint

Excel

SharePoint

Outlook

Job description

About the Role

We are seeking a highly skilled and proactive Program Coordinator to provide essential support to our account teams within Medical Communication. In this role, you will ensure efficient and effective management of projects within agreed priorities and timescales, maintaining the highest quality standards while adhering to budgets. You will work with various internal and external stakeholders.

The role can be home or office based.

Job Purpose

• Provide skilled, proactive project coordination support to assigned account team(s) and allocated projects
• Ensure efficient project management with minimal supervision
• Maintain internal project tracking systems
• Maintain internal/client databases and documentation
• Prepare for team meetings, including scheduling, material preparation, and minute-taking
• Maintain client publication tracking tools (e.g., Datavision, PubStrat)
• Assist with financial tracking of projects, including preparing hour reports and invoice schedules
• Coordinate arrangements for client, authors, and faculty/KOL meetings
• Assist in proposal, budget development, and pitch presentation development
• Organize own workload, prioritizing work through regular discussions with Manager
• Organize travel and accommodation for team members, make arrangements for client visits and off-site meetings

Qualifications

• Degree preferred, e.g., Life Science, Marketing, Business qualifications
• Project and team coordination; Experience within the medical communications environment would be an advantage
• Advanced proficiency in Word, PowerPoint, Excel, SharePoint and Outlook
• Strong interpersonal and communication skills
• Excellent organizational and multi-tasking abilities
• Accuracy and attention to detail
• Team player with client-focused approach
• Motivated, proactive, flexible approach
• Confidentiality and professional demeanor
• Proficient use of the English language