PTW & Permit Documentation Coordinator

EDF Energy Limited; Bridgwater; Hybrid; GBP 30,000 - 42,000; Full time

Job summary

EDF Energy Limited is seeking a Permit Office Administrator to support Linxon on the Hinkley Point C project. You will coordinate permit-to-work processes, manage documentation, and liaise with site teams to ensure timely, compliant permit activity.

The role requires strong organisational skills, experience with PTW systems, and familiarity with CDM regulations in a fast-paced construction environment.

Qualifications

• GCSEs (or equivalent) including English and Mathematics.
• Experience in an administrative role within a construction, engineering, utilities, nuclear, or industrial environment.
• Proficient in Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
• Excellent organisational and document control skills.
• Experience working on major infrastructure, power, transmission, or nuclear projects.
• Familiarity with Permit-to-Work systems.
• Knowledge of Hinkley Point C site procedures.
• Administration or business qualification.

Responsibilities

• Administer and maintain the project's Permit-to-Work (PTW) system.
• Process permit applications and ensure all required supporting documentation is received and complete.
• Review permit requests for accuracy, completeness, and compliance with site procedures.
• Coordinate permit approvals with relevant stakeholders and permit issuers.
• Monitor permit status and ensure permits are valid, extended, closed, or cancelled as required.
• Maintain accurate records of all active, pending, and closed permits.
• Liaise with site supervisors, construction managers, engineers, and subcontractors regarding permit requirements.
• Support daily permit coordination meetings and planning activities.
• Ensure work activities are appropriately permitted before commencement.
• Assist in identifying permit conflicts and scheduling issues that could impact project execution.
• Communicate permit-related updates and changes to relevant project personnel.
• Maintain electronic and hard copy permit records in accordance with project and client requirements.
• Control permit registers, status reports, and associated documentation.
• Ensure documentation is retained in compliance with project quality procedures and audit requirements.
• Support document reviews and permit audits.
• Promote compliance with Hinkley Point C permit-to-work procedures and site rules.
• Support implementation of CDM Regulations and health and safety requirements.
• Assist with monitoring permit compliance across construction activities.
• Escalate non-compliance issues to project management where appropriate.
• Support investigations relating to permit or procedural issues.
• Produce daily, weekly, and monthly permit status reports.
• Maintain permit tracking dashboards and registers.
• Provide metrics on permit volumes, closures, delays, and compliance performance.
• Support project reporting requirements and management reviews.
• Act as a focal point for permit-related communications.
• Build effective relationships with NNB, Tier 1 contractors, subcontractors, and internal project teams.
• Attend planning and coordination meetings as required.
• Support continuous improvement initiatives relating to permit management

Skills

Organisational skills

Documentation control

Team coordination

Attention to detail

Education

GCSEs incl. English & Maths

Administration or business qualification

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

EDF Energy Limited is seeking a Permit Office Administrator to support Linxon on the Hinkley Point C project. You will coordinate permit-to-work processes, manage documentation, and liaise with site teams to ensure timely, compliant permit activity.

The role requires strong organisational skills, experience with PTW systems, and familiarity with CDM regulations in a fast-paced construction environment.