PSN Administration Officer

Midlands Partnership University NHS Foundation Trust; West Midlands; On-site; GBP 25,000 - 35,000; Full time

Job summary

An award-winning NHS Trust in West Midlands is seeking a financial processing support role. You will handle invoicing, customer requests, and data management related to the Public Service Network. Ideal candidates will have strong organizational skills and the ability to manage supplier relations effectively. Opportunities for career development and ongoing training are offered.

Responsibilities

• Support and maintain the overall PSN process.
• Assess customer requirements against different products.
• Order network links as per customer request.
• Maintain the CMDB with accurate data.
• Process invoices from external suppliers.
• Produce quotes for ad-hoc work.

Job description

This post holder will provide support and be responsible for the day-to-day financial processing of the PSN (Public Service Network) Partnership, working with internal and external colleagues and suppliers to quote, order, maintain data and bill for links across the network, ensuring balancing of invoicing against payments. Additionally, they will assist where required in the support of various financial administrative duties within the team, such as IPT billing, on-call & overtime inputting and ad-hoc invoicing for chargeable services.

Key responsibilities include:

• Support and maintain the overall PSN process
• Assessment of how customer requirements relate to the different products available, by comparing the data from several 3rd party supplier sources
• Using different portals to obtain quotations relevant to the customer requirements in a consistent manner
• Placing orders for network links via portals, ensuring that the order specifically matches the customer request
• Maintaining the configuration management database (CMDB) with accurate link and financial data throughout the quotation, ordering and billing stages, including undertaking any data cleansing activities that may be required to ensure the quality and accuracy of the data
• Processing received invoices from external supplier to ensure they are paid
• Billing via the appropriate charging mechanism
• Dealing with any queries in relation to the PSN
• Maintain relationships with external suppliers and Partners/Customers
• To support in the production of monthly IPT SIP breakdown reports using our inhouse built system
• Support in the 3rd party renewals for licences and software for SSHIS
• Responsibility for the processing of S&SHIS on-call and overtime to Payroll through the specialised internal system.
• Produce quotes for partner organisations for ad-hoc and additional work using the rate card
• Support budget setting and monitoring meetings with S&SHIS Budget holders
• To produce invoice proformas to ensure that all monies due to the S&SHIS are recovered

We are an award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities. We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin.

We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow. We are United in our Uniqueness and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity.

Please note, we may be required to close this vacancy early if we receive a high volume of applications. We are an equal opportunities employer and welcome applications from all sections of the community.