Proposal Coordinator II

IPS-Integrated Project Services; Coleshill Heath; On-site; GBP 30,000 - 50,000; Full time

Job summary

IPS is seeking a Proposal Coordinator to join its Birmingham office. The role focuses on developing proposals, presentations, and marketing materials in support of business development across the pharmaceutical and biotech sectors. Successful candidates will need strong skills in collaboration, organization, and proposal development, along with relevant marketing experience.

Qualifications

• 3-5 years in marketing or sales with proposal development experience.
• Familiar with Microsoft Office and Adobe Creative Suite, especially InDesign.
• Experience in A/E/C industry and professional development associations is a plus.

Responsibilities

• Coordinate and create high-impact competitive bid proposals.
• Develop qualification materials and maintain project descriptions.
• Create marketing materials for sales opportunities.

Skills

Proposal Development

Research

Content Organization

Collaboration

Microsoft Office

Adobe Creative Suite

CRM Management

Job description

Job Description

At IPS, you will apply your knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to pharmaceutical, biotech, and animal health research and manufacturing facilities. We are looking for a Proposal Coordinator to join our team out of our office in Birmingham, UK..

The role of the Proposal Coordinator is to support the development of qualifications, proposals, presentations, and other business development-related deliverables and collateral in pursuit of new business for the company. The Proposal Coordinator helps prepare the proposal schedule, perform research, organize content, and create and organize bids for submission within the following parameters:

• Works closely with proposal managers, business developers, and project personnel to develop collateral (including proposals, quals, CVs, etc.) that enhance our competitive position.
• Leverage the global network to identify and put forward the company’s unique capabilities and resources.
• Collaborate with other marketing team members to leverage material for local use and provide insight from regional activities for corporate exposure.
• Ensure that all business development documents comply with our corporate identity program and client confidentiality requirements.
• As a member of the Marketing and Proposals team, the coordinator will also be engaged in special projects and initiatives as necessary to support the growth and visibility of the organization’s brand.

We rely on you to:

• Work with the proposals and delivery teams to coordinate and create consolidated, high-impact, competitive bid proposals. (40%)
• Develop and maintain qualification materials including project descriptions, experience matrices/overviews, safety and quality statistics, capability statements, etc. (20%)
• Create digital and print materials such as brochures, infographics, layouts, and presentation handouts for sales opportunities. (20%)
• Updates and manages CV database. (10%)
• Support the management of the CRM pipeline of opportunities, wins/losses, contact information, etc. (10%)
• Must adhere to office safety guidelines and follow corporate quality work processes. Travel is minimal, but there might be a need to support regional offices on bid opportunities when necessary.

Qualifications & Requirements

• A minimum of 3-5 years’ experience in a marketing or sales capacity with direct exposure to qualification package preparation, proposal development, and creating winning presentations
• Proven experience working with Microsoft Office, Adobe Creative Suite, in particular InDesign
• Experience with Customer Relationship Management (CRM) Administrator Tasks
• Experience working in the A/E/C industry and active involvement in professional development associations, such as Association of Proposal Management Professionals (APMP) or the Society for Marketing Professional Services (SMPS), etc. is considered a plus.

About Us

IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

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