Property Administrator - Part time

Office Angels; East Midlands; On-site; GBP 12,000 - 18,000; Part time

Job summary

Office Angels seeks a part-time Property Administrator to join a small team in LE2. The role includes managing property maintenance, communicating with tenants, and ensuring legal compliance. Ideal candidates are organised, reliable, and proficient in Microsoft Excel, with the ability to handle various administration tasks effectively.

Qualifications

• Reliable and organised individual required.
• Proficiency in Microsoft Excel for budgeting and reports.

Responsibilities

• Respond to maintenance requests and coordinate with contractors.
• Serve as point of contact for tenant communications.
• Maintain records and process payments with director approval.

Skills

Reliability

Organisational skills

Communication

Tools

Microsoft Excel

Job description

We are recruiting for a Property Administrator to work as part of a small team based in LE2 on a part-time basis, with parking. ONLY APPLY IF YOU WANT PERMANENT PART-TIME WORK

Responsibilities

We are seeking a reliable and organised individual to assist with property management duties on a part-time basis. The working hours are 5 hours per day, Monday to Thursday (9:30 AM - 3:00 PM).

Maintenance & Repairs

• Respond promptly to maintenance and repair requests from tenants or residents
• Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
• Schedule and liaise with approved contractors for specialist works (e.g., plumbing, electrical, pest control)

Tenant & Resident Communication

• Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
• Issue formal correspondence including notices, updates, and service-related communication
• Organise and support resident meetings as needed, maintaining a professional and approachable presence

Access & Key Management

• Arrange property access for contractors, utility providers, and deliveries
• Manage the secure issuance and replacement of keys and access fobs

Insurance & Legal Compliance

• Ensure all estates are adequately insured at all times
• Handle insurance claims involving property damage, loss, or liability
• Monitor compliance with lease or tenancy terms, including rent reviews

General Administration

• Maintain up-to-date estate records, tenant files, and property documentation
• Log and track maintenance issues, incidents, and resolutions
• Liaise with landlords, letting agents, and freeholders for smooth operations
• Authorize quotes and process payments with director approval
• Use Microsoft Excel for tracking budgets, reports, and records
• Perform ad hoc administrative tasks with organized filing systems

Office Angels is an employment agency and business. We are an equal-opportunities employer committed to diversity and inclusion. We respect and value all individuals and are happy to provide reasonable adjustments upon request.

Office Angels acts as an employment agency for permanent recruitment and a business for temporary workers. Applying for this role means your details will be submitted to Office Angels. Our Privacy Statement is available on our website.