Project Support Officer – Skills and Employment

Greater London Authority (GLA); London; Hybrid; GBP 25,000 - 45,000; Part time

Job description

Communities & Skills

Collaborative, open, inclusive, and fair - we work with and through partners to ensure Londoners can shape healthy, empowered and productive lives. Communities and Skills is led by Executive Director, Tunde Olayinka and is comprised of the following units: Civil Society & Sport, Communities & Social Policy, Group Public Health Unit, Skills and Employment and Health, Children and Young Londoners.

About the role

To provide business support services to the Skills & Employment Unit including implementing processes for Skills Decisions, organising team events/meetings/Awaydays and coordinating corporate tasks including the monthly Mayor’s Question Time (MQT), allocation of correspondence from members of the public (Write Ons) and Freedom of Information (FOI) requests, including drafting responses to the more straightforward issues.

What your day will look like:

• Providing high quality business support to the Units PMO; including minute taking and action chasing.
• Organising team events such as Away Day.
• Processing Skills Decisions: key actions to deliver the Unit’s projects.
• Managing responses to key corporate activities of MQTs, WriteOns and FOIs.
• Undertaking other administrative responsibilities including risk management activities.

Skills, knowledge and experience

• To be considered for the role you must meet the following essential criteria:
• Evidence of providing high-level business support to a senior manager.
• Evidence of providing high-level support for a large team including implementing processes to support staff.
• Experience of using IT systems including MS Outlook, word-processing, spreadsheets, and databases.
• Strong communication skills and experience of working to demanding deadlines and working with a range of stakeholders.

How to apply

If you would like to apply for the role you will need to submit the following:

• Up to date CV.
• Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert.

Please ensure your CV and Personal Statement have a maximum file size of 1.5MB each and upload your Personal Statement to the ‘CV and Cover Letters’ section of the form, ensuring you address the technical requirements and competencies in your Personal Statement.

Word or PDF format preferred and do not include any photographs or images. Please ensure your CV and Personal Statement are saved with the job reference number as part of the naming convention (E.g., “CV – applicant name - 012345).

As part of GLA’s continuing commitment to be an inclusive and equal opportunity employer we will be removing personal identifiable information from CVs and Personal Statements that could cause discrimination.

If you have questions about the role

If you wish to talk to someone about the role, the hiring manager Sean Ruddy would be happy to speak to you. Please contact them at [e-mail].

If you have any questions about the recruitment process, contact the [e-mail] who support the GLA with recruitment.

Assessment process

Once you have submitted an application, your details will be reviewed by a panel.

If shortlisted, you’ll be invited to an interview/assessment.

The interview/assessment date is: 15th and 16th May 2025.

Equality, diversity and inclusion

London's diversity is its biggest asset, and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share.

Please note we are a Disability Confident Employer so for candidates who wish to be considered under the scheme and meet the essential criteria, they will automatically be invited to interview. Please note, should you require any adjustments through the process, we will accommodate as much as possible. Please contact the recruitment team for further information if required.

Benefits

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.

In addition to a good salary package, you will be paid every four weeks, providing frequent salary payments. We also offer an attractive range of benefits including 30 days’ annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.

Additional Information

Please note, all candidates will need to confirm that the information provided in this application form is true and correct. Should a candidate deliberately give false information, including the use of AI software, they understand that this would disqualify them from consideration.

Successful candidates must undergo a criminal record (DBS) check but some roles may require additional security screening.

Find out which DBS check is right for your employee - GOV.UK (www.gov.uk)

More Support

If you have a disability which makes submitting an online application form difficult, please contact [e-mail].

The GLA is proud to be a Level 2: Disability Confident employer. We are committed to becoming a more inclusive and accessible organisation, and creating a truly inclusive and accessible workplace and culture for our disabled staff. We have named Disability Equality as a key corporate priority within our EDI Strategy. We welcome and encourage applications from disabled applicants. Should you wish to opt into the scheme, please let us know during your application.