Project Support Officer / Personal Assistant

NHS; Cardiff; On-site; GBP 30,000 - 38,000; Full time

Job summary

A leading public health organization in Wales is seeking a Project Support Officer / Personal Assistant to provide comprehensive project support to the Deputy National Director of Health Protection and Screening Services. This busy role requires strong organizational skills, proactivity, and the ability to manage a dynamic workload. The successful candidate will contribute to improving public health initiatives by managing key documentation and supporting leadership functions.

Qualifications

• Experience communicating with various professional staff and the public.
• Previous experience working in senior leadership settings.
• Ability to self-manage workload with initiative.

Responsibilities

• Providing high-quality project support and administrative assistance.
• Scheduling high-level meetings, preparing agendas, and taking minutes.
• Managing aspects of the Deputy Director's diary.

Skills

Organisational Skills

Communication

Interpersonal Skills

Project Support Experience

Attention to Detail

Education

NVQ Level 4, Degree or equivalent

Advanced ECDL or equivalent

Tools

Microsoft Office

Kanban Project Management Software

Job description

Job summary

We are looking for an enthusiastic and highly motivated individual to join the Directorate Operations Team as a Project Support Officer / Personal Assistant (PA) to the Deputy National Director of Health Protection and Screening Services (HPSS).

This is a busy and varied role, providing professional, efficient, and comprehensive project support. The successful candidate will be organised, proactive, and able to work to a high standard with a flexible, 'can do' attitude. Strong project support experience and excellent organisational skills are essential, along with the ability to manage a dynamic and varied workload.

The Directorate Operations Team also have a vacancy available for Executive Personal Assistant to the Director of Health Protection and Screening Services (HPSS), which will work alongside the role described above. If you wish to find out more about either role, please see contact details below.

Main duties of the job

Main Duties of the Job:

• Providing high-quality project support and administrative assistance.

• Supporting high-level meetings: scheduling, agenda preparation, distribution of papers, and formal minute-taking.

• Managing aspects of the Deputy Director's diary

• Liaising effectively with a range of internal and external stakeholders.

• Communicating clearly, professionally, and confidently both in writing and verbally.

• Working independently and managing priorities under pressure.

• Provide cover during periods of absence for the Executive Assistant to the National Director of HPSS/Medical Director.

Person Specification:

• Proven experience in a similar PA or project support role.

• Excellent organisational, communication, and interpersonal skills.

• Ability to use initiative and exercise sound judgment.

• High level of attention to detail and accuracy.

• Proficient in Microsoft Office and other administrative tools.

Additional Information:

• The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

• This post offers a flexible working pattern, to be agreed upon appointment with the line manager.

About us

We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/

For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Details Date posted

05 June 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£30,420 to £37,030 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

028-AC134-0625

Job locations

CQ2 - Capital Quarter No2

2 Tyndall Street,

Cardiff

CF10 4BZ

Job description Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.

Job description Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.

Person Specification Qualifications Essential

• oNVQ Level 4, Degree or equivalent level of experience
• oAdvanced ECDL or equivalent level of experience

Desirable

• PRINCE 2 Foundation or equivalent.

Experience Essential

• oExperience of communicating with all levels of professional staff and the public.
• oPrevious experience working with senior leadership or equivalent roles
• oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.

Desirable

• oExperience of monitoring performance indicators.
• oWorking in an NHS environment
• Experience of project implementation and monitoring ongoing projects.

Skills Essential

• oAbility to work on own initiative and self-manage workload.
• oAdvanced IT/keyboard Skills

Knowledge Essential

• oThorough understanding of administrative procedures.
• oThorough understanding of programme office functions

Desirable

• oExperience using Kanban project management software

Person Specification Qualifications Essential

• oNVQ Level 4, Degree or equivalent level of experience
• oAdvanced ECDL or equivalent level of experience

Desirable

• PRINCE 2 Foundation or equivalent.

Experience Essential

• oExperience of communicating with all levels of professional staff and the public.
• oPrevious experience working with senior leadership or equivalent roles
• oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.

Desirable

• oExperience of monitoring performance indicators.
• oWorking in an NHS environment
• Experience of project implementation and monitoring ongoing projects.

Skills Essential

• oAbility to work on own initiative and self-manage workload.
• oAdvanced IT/keyboard Skills

Knowledge Essential

• oThorough understanding of administrative procedures.
• oThorough understanding of programme office functions

Desirable

• oExperience using Kanban project management software

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details Employer name

Public Health Wales

Address

CQ2 - Capital Quarter No2

2 Tyndall Street,

Cardiff

CF10 4BZ

Employer's website

https://phw.nhs.wales/ (Opens in a new tab)

Employer details Employer name

Public Health Wales

Address

CQ2 - Capital Quarter No2

2 Tyndall Street,

Cardiff

CF10 4BZ

Employer's website

https://phw.nhs.wales/ (Opens in a new tab)