Project Support Officer

South Yorkshire Mayoral Combined Authority; Sheffield; Hybrid; GBP 31,000 - 34,000; Full time

Job summary

The South Yorkshire Mayoral Combined Authority seeks a Project Support Officer to aid in the Public Transport Delivery Capital Programme. This vital role involves coordinating project teams and managing documentation and reporting to ensure the successful delivery of key outcomes, while fostering stakeholder relationships.

Benefits

Local Government Pension Scheme

Flexible working policies

Annual Leave Purchase Scheme

Hybrid working opportunities

Discounts and financial solutions

Training on the job

Up to 36 days annual leave

Qualifications

• Experience in project or administrative support environments.
• Strong ability in Microsoft Office applications.
• Excellent organizational and time management skills.

Responsibilities

• Provide administrative and technical project support.
• Assist with project tracking, reporting, and coordination.
• Support financial processes related to project management.

Skills

Organizational skills

Communication skills

Attention to detail

Tools

Microsoft Office Suite

Project management software

Job description

• Hours: 37 hours
• Contract: Permanent - 2 posts
• Salary: £31,059 - £33,866
• Location: Sheffield (This is a hybrid role with a minimum of 3 days per week in the office)
  
  

The South Yorkshire Mayoral Combined Authority (SYMCA) brings together the local authorities of Barnsley, Doncaster, Rotherham and Sheffield and to serve the communities and businesses of South Yorkshire. From transport to housing, from business growth to skills, the MCA has a great story to tell. We have ambitions to deliver recovery and renewal for people, businesses and places across South Yorkshire.

Please note that SYMCA follows a structured salary grading system for all roles, and the offered salary for each post will be at the starting point within the specified grade. We value the skills and experience of potential candidates, and there will be opportunities for salary enhancements as you grow within South Yorkshire Mayoral Combined Authority.

South Yorkshire Mayoral Combined Authority (SYMCA) is currently in the process of reviewing its terms and conditions of employment including pay and grading. As part of this project, the post advertised may be subject to changes in the near future. All changes and any impact on individual posts will be discussed further should you be successfully appointed to the position you have applied for.

Please note South Yorkshire Mayoral Combined Authority does not hold a sponsorship licence and cannot provide Skilled Worker sponsorship for any roles advertised.

Applications must be accompanied by a cover letter to detail how you meet the essential criteria for the role.

Key Responsibilities

The Project Support Officer will be responsible for providing essential support to ensure the successful delivery of the South Yorkshire Mayoral Combined Authority Public Transport Delivery Capital Programme. This role involves assisting project teams across all phases of delivery by offering comprehensive technical and administrative support. The officer will ensure that all outputs, outcomes, and benefits are achieved efficiently and effectively.

• Project Coordination & Support:
• Provide day to day administrative and technical support to project teams to facilitate smooth project operations.
• Assist in progressing actions, tracking deliverables, and maintaining project schedules to ensure timely completion of tasks.
• Support the preparation and coordination of project meetings, including scheduling, note taking, and recording actions and decisions.
• Reporting & Data Analysis:
• Support the development of project reports and board papers by extracting and analysing project data from multiple sources.
• Liaise with external stakeholders to gather necessary information and ensure accurate reporting.
• Assist in compiling progress updates, performance metrics, and other key documentation to inform decision-making.
• Work with a range of software such as Power BI, Verto (Project Data base) and SharePoint.
• Documentation & Project Management Tools:
• Maintain and update key project documents such as work programmes, risk registers, issue logs, and other essential records.
• Regularly review and ensure the accuracy and currency of project data within the project management database, Verto.
• Procurement & Financial Administration:
• Support procurement activities by assisting with tendering processes and managing supplier documentation.
• Facilitate financial processes, including raising purchase orders, processing invoices, and recording project costs accurately within the system.
• Monitor budgets and support financial reporting to ensure projects stay within scope and budget.
  

Skills, Knowledge and Expertise

The ideal candidate will have previous experience working within project led environments and/or in administrative roles supporting project delivery. A good understanding of project management principles, combined with strong organisational skills, will enable them to prioritise tasks effectively, especially when working under pressure.

• Technical Skills:
• Strong experience in Microsoft Office Suite (Word, PowerPoint, Excel) for creating professional documentation, reports, and presentations.
• Experience with project management software, especially Verto or similar platforms, is highly desirable.
• Organisational & Time Management Skills:
• Excellent organisational abilities with the capacity to prioritise tasks effectively under tight deadlines with the ability to work independently, demonstrating initiative and proactive problem solving.
• Communication & Interpersonal Skills:
• Strong written and verbal communication skills, capable of handling sensitive or difficult situations professionally. Ability to liaise confidently with internal teams and external stakeholders, fostering positive working relationships.
• Additional Attributes:
• A team player who is adaptable, proactive, and committed to supporting project success.
• Attention to detail, analytical thinking, and a proactive approach to identifying potential issues or improvements.
  

Benefits

All colleagues have access to a local Government Pension Scheme and the chance to be part of an organisation where you can really make a difference. Located in Sheffield City Centre, we are well-placed for transport links and encourage employees to take advantage of the active travel facilities. Work/life balance is extremely important to us here at SYMCA with our recognised family/friendly policies, genuine work flexibility, recognition, and shared success.

In addition to the above, some of benefits include -

Annual Leave Purchase Scheme – The ability to purchase up to a further 15 days per year in additional to your normal annual leave

Hybrid working – Our offices are a space where we come together and collaborate. Most of our roles are offered on a hybrid basis with the exception of some support roles being onsite full time.

Rewarding You - Reducing everyday expenses through discounts, benefits, financial advice, wellbeing solutions and more with Reward Gateway!

Training on the job - Support with upskilling skills through on the job training and qualifications

Holiday – Up to 36 days annual leave (depending on length of service). Pro-rata for part time colleagues.

Diversity at South Yorkshire Combined Mayoral Authority

Our workforce is made up of a diverse community, where we all belong and feel part of something bigger. We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.