Project support officer

Gap Personnel; Gloucester; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading recruitment agency in the UK is seeking a well-organised Project Support Officer to provide administrative and project support to the Capital & Estates team. Ideal candidates will have strong organisational skills and effective communication abilities. Responsibilities include coordinating project documentation, arranging meetings, and supporting stakeholder engagement activities. Join to contribute to meaningful projects that enhance services for patients and staff, with access to NHS benefits such as the pension scheme and wellbeing services.

Benefits

Access to NHS benefits

Staff wellbeing services

Learning and development opportunities

Qualifications

• Experience in an administrative or support role within a busy team environment.
• Ability to handle sensitive and confidential information appropriately.
• Flexibility to adapt to competing demands.

Responsibilities

• Provide day-to-day administrative and project support.
• Support preparation and maintenance of project documentation.
• Coordinate meetings and ensure accurate record-keeping.
• Assist in developing communication materials for stakeholders.
• Collect and analyse project data for reporting.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Data analysis

Job description

About the Role

We are seeking a well-organised and motivated Project Support Officer to join our clients Capital & Estates team. This is an exciting opportunity to play a key role in supporting the delivery of estates, facilities and equipment projects that directly impact patient care and staff experience.

Working closely with Project Managers and Programme Managers, you will provide high-quality administrative and project support to ensure projects are well-coordinated, documented and delivered effectively. This role will suit someone with strong organisational skills, attention to detail and the ability to work confidently with a range of stakeholders.

Key Responsibilities

• Provide day-to-day administrative and project support to the Capital & Estates team.
• Support the preparation and maintenance of project documentation, including project plans, risk logs, meeting papers and audit trails.
• Arrange and coordinate meetings, workshops and working groups, ensuring accurate records and action logs are maintained.
• Assist in the development of communication materials, presentations and reports for internal and external stakeholders.
• Collect, input and analyse project data to support monitoring, evaluation and reporting.
• Support stakeholder engagement activities, including liaising with clinical, corporate and estates staff.
• Maintain accurate project filing systems and ensure compliance with Trust policies and governance processes.

About You

We are looking for someone who is organised, proactive and a strong team player. You will need excellent written and verbal communication skills, with the ability to work flexibly and adapt to competing demands. Experience in an administrative or project support role, preferably within a large or complex organisation, is desirable but not essential, as training and support will be provided.

Why Join Us?

By joining the team, you will have the chance to contribute to meaningful projects that improve services for patients and staff. You will be part of a supportive environment that values learning and development, with access to NHS benefits including the pension scheme and staff wellbeing services.

Experience

Essential

• Experience of working in an administrative or support role within a busy team environment.
• Experience of producing accurate records, reports and minutes.
• Experience of handling sensitive and confidential information appropriately.

Desirable

• Experience of working in a large or complex organisation.
• Previous experience of supporting projects or service improvement work.

Knowledge & Skills

• Strong organisational skills with the ability to prioritise workloads and meet deadlines.
• Good IT skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to communicate effectively, both verbally and in writing, with a wide range of stakeholders.
• Ability to collect, analyse and present data in a clear and concise way.