Project Support Executive

Pertemps; West Midlands Combined Authority; On-site; GBP 35,000; Full time

Job summary

A leading company is seeking a proactive and detail-focused Project Support Executive to join their Project Services Team in Birmingham. This role involves providing vital administrative support, coordinating meetings, and maintaining project documentation to ensure efficient project delivery.

Qualifications

• Exceptional organisational skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office applications.
• Strong written and verbal communication skills.

Responsibilities

• Arrange meetings, manage attendance lists, and distribute materials.
• Assist with project reporting and maintain documentation.
• Support risk management processes.

Skills

Organisational skills

Problem-solving

Communication

Attention to detail

Proactive approach

Tools

Microsoft Office

MS Project

Jira

Trello

Asana

Job description

Project Support Executive
Location: Birmingham
Type: Permanent
£35,000K per annum

About the Role
We are seeking an organised, proactive, and detail-focused Project Support Executive to join our Project Services Team. In this role, you will provide vital administrative and operational support to ensure the efficient delivery of projects. You will play a key part in coordinating meetings, maintaining project documentation, monitoring progress, assisting with reporting, and offering general support to project teams.

Key Responsibilities

• Arrange internal and external meetings, manage attendance lists, and distribute relevant materials.
• Attend meetings to take accurate minutes, capture actions, and circulate follow-up communications.
• Provide administrative support for external events when required.
• Assist with preparations for sales missions, liaising with event teams as necessary.
• Draft and prepare presentations, reports, itineraries, letters, and other correspondence to a high standard of accuracy.
• Process expenses and raise purchase orders for project managers and the wider team.
• Support risk management processes, including updating risk registers and preparing related reports.
• Monitor progress against project plans, flagging risks or issues as appropriate.
• Uphold project governance standards, ensuring compliance with internal policies and procedures.
• Maintain orderly and up-to-date project documentation, including action logs, plans, reports, and meeting records.
• Assist with project reporting, including the preparation of monthly and quarterly updates.
• Support procurement processes and ensure timely production of required documentation.
• Coordinate internal meetings in collaboration with business support teams.
• Facilitate lessons learned sessions, draft meeting summaries, and track follow-up actions.
• Handle confidential information with the utmost discretion and professionalism.

Skills and Experience Required

• Exceptional organisational skills with the ability to manage multiple priorities effectively.
• Strong problem-solving abilities and a proactive approach.
• Ability to work independently as well as part of a team.
• Excellent attention to detail and a commitment to accuracy.
• Ability to perform under pressure and meet tight deadlines.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Familiarity with project management tools such as MS Project, Jira, Trello, or Asana is desirable.
• Strong written and verbal communication skills.
• A basic understanding of project management methodologies (e.g., PRINCE2, PMP, Agile) would be advantageous.

To find out more, please contact Hayley Whitehead at Pertemps Recruitment Birmingham or call us today.