Project Support Coordinator (FTC-12 Months)

ZipRecruiter; City of Edinburgh; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading recruitment service is seeking a Project Support Coordinator to provide administrative support for the Project Team in Edinburgh. This role involves data collation, managing hires, and maintaining quality compliance. Ideal candidates are organised, IT savvy, and have a collaborative working style. This is a 12-month fixed term contract offering competitive benefits including excellent salary and employee benefit schemes.

Benefits

Excellent Salary

Employee Benefit scheme

Travel costs reimbursed

On-the-job training

26 days holiday + 8 bank holidays

Qualifications

• Collaborative and proactive working style.
• Organised, efficient, with attention to detail.
• Adaptable and able to drive change.
• High competency in Microsoft Office.

Responsibilities

• Collate data for weekly Payroll submissions.
• Process hires and repairs using Coins and AssetTagz.
• Raise material requisitions for the Project Team.
• Maintain stationery levels and order consumables.
• Update the Environmental Waste Management register.
• Maintain a register of employee training competencies.
• Issue reports to teams and leads.
• Execute ad-hoc administration duties.

Skills

Collaborative working style

Organised and efficient

Adaptable

IT savvy

Competency in Microsoft Office

Industry experience

Tools

Coins

AssetTagz

Microsoft Office

Job description

Overview

Based on site as sole administration support for the Project Team, the Project Support Coordinator will be required to maintain professional working relationships and communicate for and on behalf of the team by providing efficient, effective, timeless support in delivering high performing projects. This is a 12 month FTC at Edinburgh Airport.

Responsibilities

• Labour: Collation of data from daily labour allocation sheets to provide weekly Payroll submission utilising Time and Attendance systems. Submission of new starter information to Human Resources to comply with legal, health & safety requirements and Data Protection.
• Plant: Processing of hires, off hires, purchases, operated hires, repairs and exchanges in support of the project’s needs using Coins and AssetTagz software.
• Material: Raising material requisitions as required by the Project Team; receipting of goods delivered via Coins and AssetTagz. Actioning weekly unmatched invoices report and managing delivery queries.
• Office/Stationery: Maintaining stationery levels and ordering consumables through Buysite.
• Quality/Environment: Updating the Environmental Waste Management register, uploading documents and issuing clients with any required environmental data to comply with current legislation.
• Health & Safety: Maintaining an up to date register of any employee training competencies to meet Health and Safety standards.
• Reporting: Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
• General Administration: Ad-hoc administration duties for the Project Team such as bookings for accommodation, travel, meetings and catering for events.

What you will bring

• Collaborative and proactive / ‘can-do’ working style
• Organised, efficient, with a keen eye for detail
• Adaptable – maintaining established processes whilst initiating and driving change and efficiencies
• Technically astute / IT savvy
• High level of competency and literacy in Microsoft Office
• Industry experience desirable

Benefits

• Excellent Salary
• Excellent Employee Benefit scheme
• Travel costs reimbursed
• On-the-job training, working alongside an experienced Project Support Lead
• Working week: Monday – Friday 8.30am – 5.30pm (40 hours)
• 26 days holiday + 8 bank holidays