Project Support Coordinator

MWH Treatment; Hyde; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Hybrid Working

25 days holiday + bank holidays (with

5 extra days to buy

Car/Car allowance

Pension scheme

Life Assurance

Health Insurance

Private Medical Insurance

Cycle to work scheme

Discounts and savings Hub

Kids Pass

Job summary

MWH Treatment is seeking a Project Support Coordinator to provide essential administrative and operational support to our project and commercial teams. This hybrid role will be based across our regions, with the Hattersley office serving as a base.

You will load project requirements on the P2P system, manage goods receipting, and maintain accurate records to help ensure smooth project execution. Reporting to the Project Support Manager, you will handle supplier invoice queries, assist with hire

Qualifications

• Experience using P2P systems, ideally IFS.
• Strong organisational skills with attention to detail in data entry and records.
• Excellent communication and influencing skills across functions and suppliers.
• Understanding procurement and finance processes, including GRN handling and invoice reconciliation.
• Ability to work independently while contributing to team goals.

Responsibilities

• Collate project material and services requirements, load on the P2P system and manage receipting.
• Resolve supplier invoice queries by liaising with procurement, finance and suppliers.
• Coordinate hire equipment to support projects and minimise cost exposure.
• Load and maintain project demand in the IFS system and ensure alignment with schedules.
• Process Goods Receipt Notes (GRNs) and ensure compliance with procedures.
• Support the commercial team with data entry, analysis and reporting.

Skills

Organisational skills

Excel

P2P systems

Communication skills

Problem solving

Attention to detail

Independent worker

Procurement knowledge

GRN handling

Data entry

Tools

IFS ERP

Microsoft Office

Job description

Due to our increased workload, we are strengthening our Project delivery teams to ensure timely delivery of project administration requirements. To support this, we are recruiting a Project Support Coordinator, This hybrid role will be based across our regions based at our Hattersley office. The Project Support Coordinator will provide essential administrative and operational support to our project and commercial teams. This role plays a vital part in ensuring the smooth execution of project activities by maintaining accurate records, loading project requirements on our P2P system, goods receipting, and supporting key functions., Reporting directly to the Project Support Manager, this role will be instrumental in:

• Project Material requirements: Collating the project materials and services requirements, loading on the P2P system and managing their accurate receipting upon delivery.
• Supplier Invoicing Queries: Managing the supplier query process to ensure timely payment of our suppliers.
• Hire equipment: Support the projects with equipment on hire to ensure minimisation of the project cost exposure.
• Governance and Consistency: Ensuring project practices align with company and client policies and procedures., Project Demand Management and Goods Receipt and GRN Processing
• Accurately load and maintain project demand in the IFS system.
• Ensure timely updates and alignment with evolving project schedules.
• Process Goods Receipt Notes (GRNs) for received deliveries.
• Ensure compliance with procurement and finance procedures.

Supplier Invoice Query Management

• Serve as the first point of contact for supplier invoice queries.
• Liaise with procurement, finance, and suppliers to resolve discrepancies and facilitate timely payments.

Hire Equipment Management

• Coordinate the hire and off-hire of site equipment and services.
• Maintain accurate records and liaise with suppliers to avoid unnecessary charges.

Commercial Data Support

• Support the commercial team with data entry, analysis, and reporting.
• Respond to ad hoc requests for information, documentation, and reports to aid decision-making and project control.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Attention to detail and accuracy in data entry, record-keeping, and documentation.
• Experience using P2P systems, ideally IFS, for procurement and project support activities.
• Strong communication and influencing skills, with the ability to build effective relationships across functions, suppliers, and stakeholders.
• Customer-centric approach to project delivery.
• Proactive problem-solving abilities, particularly in resolving invoice queries and coordinating project logistics.
• Competence in Microsoft Office tools, especially Excel, for reporting and analysis.
• Understanding of procurement and finance processes, including GRN handling and invoice reconciliation.
• Ability to work independently while contributing positively to team goals and project delivery.

Desirable

• Experience working in a project-based or construction/engineering environment.
• Familiarity with IFS or similar enterprise resource planning (ERP) systems.
• Ability to interpret and present data to support decision-making.
• Experience coordinating with multiple stakeholders across departments.
• Knowledge of hire equipment processes and supplier management.
• A proactive approach to continuous improvement and process optimisation.

MWH Treatment is an integrated design and build provider working in the water sector. With over 1400 staff working across eight regional centres, supporting six long-term water sector frameworks and two recently won frameworks, operating both as a sole contractor but also in joint ventures and alliances.

At MWH Treatment we believe that people matter. We know to build successful, creative teams we need a diverse workforce that can deliver innovative ways of thinking. We provide an environment where you will have the freedom to develop and grow to your full potential, creating opportunity by inviting, embracing, and celebrating difference, our goal as an employer is to motivate, and develop our employees. By fostering a diverse range of talents and perspectives we ensure we have the breadth of viewpoints, experiences, and skills needed to succeed. Embracing diversity of all kinds enables us to provide a work environment and culture that plays a key role in attracting and retaining the right people with the right skills. As signatories to the Armed Forces Corporate Covenant, we have made a promise to support our forces, working with the CTP to help ex veterans find work in the civilian world. We also support Mates in Mind, a charitable programme to improve and promote positive mental health in the workplace. We don't just tick boxes; we live these values every day.

What MWH offer

• A competitive salary
• Hybrid Working (Jobs needs dependent)
• Car/car allowance (Jobs needs dependent)
• 25 days holiday + Bank Holidays (with an additional 5 days available to buy)
• Contribution Pension scheme
• Life Assurance
• Health Insurance
• Private Medical Insurance
• And many more benefits including - cycle to work scheme, discounts and savings Hub, Kids Pass etc