Project Support Assistant

Taihan Cable & Solution; South Oxfordshire; Hybrid; GBP 29,000 - 32,000; Full time

Job summary

A leading cable solutions company is seeking an Administrative Project Coordinator to support project management and HR functions. The successful candidate will coordinate project plans, assist with the Voluntary Exit Scheme, and ensure compliance through meticulous record-keeping. Ideal applicants will possess strong organizational skills, attention to detail, and proven experience in a busy administrative environment, coupled with excellent communication abilities. This position offers a competitive salary and an opportunity to engage with top experts in a collaborative, research-focused setting.

Benefits

30 days annual leave

Flexible working hours

Subsidised restaurant

Qualifications

• Experience in an administrative and customer-focused role.
• Good written communication skills and attention to detail.
• Excellent verbal communication and interpersonal skills.

Responsibilities

• Assist in tracking and maintaining project plans.
• Schedule and coordinate meetings related to HR activities.
• Facilitate responses to employee queries.

Skills

Communication

Organizational skills

Customer focus

Job description

Salary: £29,923 - £31,418 per annum

Hours: Full-time

Contract type: Fixed-term (12 months contract)

Location: Science and Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxfordshire OX11 0DE (we are happy to discuss the possibility of hybrid working with applicants)

Together, our scientists, technologists, engineers and business support team explore the unknown and turn what they find into work that changes the world around us. Whether its sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.

Come and discover how much you can achieve when youre surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity.

Purpose of the Role

Working closely with the STFC VES Project Support team, this role will provide administrative and project management support to the Project Leads and HR Senior Business Partnering Team, primarily assisting with the Voluntary Exit Scheme, while also supporting other HR tasks as required. This role will help ensure smooth project execution, efficient stakeholder engagement and effective risk management. The role is busy and varied, with key activities required so organisational and prioritisation skills are essential.

Key Responsibilities

Project Coordination and Support

• Assist in the tracking and maintenance of project plans for the VE Scheme and other HR-led projects, as appropriate.
• Monitor progress against key milestones, escalating risks and delays to the VE Project Support Team.
• Support the coordination of those responsible for key tasks to ensure timely delivery.
• Prioritise workloads and meet deadlines as required.
  
  

Administrative Support

• Schedule and coordinate meetings etc related to the VE Scheme and other HR activities, as appropriate.
• Maintain accurate records, meeting minutes and action logs to ensure accountability and delivery.
• Manage documentation, correspondences and data tracking ensuring we remain compliant at all times.
• Assist in preparing staff communications, briefing papers and guidance materials.
• Handle and manage confidential data.
  
  

Stakeholder Engagement and Communication

• Facilitate timely responses to employee queries, ensuring clarity and consistency in communications.
• Maintain VE shared mailbox, ensuring employee queries are dealt with in a timely manner and escalate to appropriate person / team if necessary.
• Build positive relationships with colleagues and liaising with other external organisations as appropriate.
  
  

Risk and Issue Management

Identify potential risks and bottlenecks, ensuring they are escalated to the Project Leads and HR Senior Business Partners and addressed proactively.

Maintain a risk register, ensuring ongoing risk assessment and mitigation.

Support post-implementation reviews, capturing lessons learnings and best practices for future initiatives through a Continuous Improvement Lens.

Person Specification

Experience in an administrative and customer-focused role.

Good written communication skills and attention to detail. Ability to construct grammatical and clear emails, meeting notes and draft simple reports, producing clear and accurate work.

Excellent verbal communication and interpersonal skills.

Proven track record of working within a busy team and in challenging situations.

Proactive and customer focused, with a can do attitude.

Excellent organisational skills.

Well-motivated and capable at times of working under pressure.

Discreet and diplomatic.

Additional Information

• Due to the sensitivity nature of the VE Scheme and other EB projects, the role requires the strictest level of confidentiality.
• The postholder must handle all information with the highest discretion and in accordance with HR policies.
• Any breach of confidentiality will be considered a serious disciplinary matter.
  
  

We ask some of the biggest questions in the universe, to answer some of the biggest challenges in the world. Whatever our role, we have the freedom to explore, learn and connect, as part of a community that loves to share knowledge and support one another.

As one of Europes largest research organisations, this is a place where theres always something new to learn about the world around us, about your career, but most of all, about yourself. Join us and discover whats possible.

STFC values their employees by offering a benefits package designed to provide an excellent work/life balance including 30 days annual leave, 10.5 public and privilege holidays, flexible working hours, exceptional average salary pension scheme, social and sporting activities and societies and a subsidised restaurant.

LNKD1_UKTJ