Project Support Administrator

North West Anglia NHS Foundation Trust; Huntingdon; On-site; GBP 23,000 - 29,000; Full time

Job summary

North West Anglia NHS Foundation Trust’s Hinchingbrooke Hospital is seeking a proactive Project Support Administrator to join the Capital Projects Department. The role provides essential administrative and coordination support to ensure smooth delivery of capital and estates projects across the Trust.

The post holder will assist Project Managers and the wider Capital Projects team with minute-taking, document control, requisition processes, and coordination of meetings with internal and external

Qualifications

• Experience providing administrative support in project or capital projects environments.
• Proven ability to manage multiple tasks with strong organisational skills.
• Experience with minute-taking and document control.
• Experience coordinating meetings with internal and external stakeholders.

Responsibilities

• Arrange and coordinate project meetings, including programme board sessions, site progress meetings, and stakeholder workshops.
• Support PMO functions with governance activities, documentation, and performance reporting.
• Assist with diary management, meeting room bookings, and logistics for on-site and virtual meetings.
• Monitor expenditure by tracking requisitions, invoices, and approvals, escalating discrepancies.

Skills

Minute-taking

Document control

Diary management

Meeting coordination

Tools

Requisition processes

Governance reporting tools

Job description

We are seeking a proactive and organised Project Support Administrator to join the Capital Projects Department at Hinchingbrooke Hospital. This role will provide vital administrative and coordination support to ensure the smooth delivery of capital and estates projects across North West Anglia NHS Foundation Trust.

The post holder will support Project Managers and the wider Capital Projects team with key administrative duties including minute-taking, document control, requisition processes, and coordination of meetings with internal and external stakeholders. The role is integral to maintaining project governance, communication, and efficiency across the department.

• Arrange and coordinate project meetings, including programme board sessions, site progress meetings, and stakeholder workshops.


• Support the Capital Projects PMO function by assisting in the coordination of project governance activities, documentation, and performance reporting.


• Assist with diary management, meeting room bookings, and logistics for on-site and virtual meeting.


• Support basic monitoring of expenditure by tracking requisitions, invoices and approvals, escalating discrepancies to Project Managers or the Project Support and Business Manager.

Priority will be given to colleagues identified as at risk through the Trust's redeployment process.