Project Support Administrator

CACI Limited; Cheltenham; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

L&D training

Career coaching

Guilds for learning

Job summary

CACI UK, part of the Information Intelligence Group, is seeking a proactive Delivery Administration Assistant to join the National Security & Intelligence portfolio onsite in Cheltenham. You will support Portfolio Managers, Account Managers and Delivery Leads with governance, reporting, onboarding, IT access and portfolio coordination to keep delivery running smoothly.

You will need strong organisational skills, attention to detail and a calm, proactive approach.

Qualifications

• Previous experience in an administration, project support, delivery support or PMO support role.
• Strong organisational skills and the ability to manage competing tasks, deadlines and recurring processes.
• Strong attention to detail and a commitment to accurate, high-quality records and documentation.
• Comfort working in a delivery-focused environment where priorities can change.
• Ability to work at the customer location in Cheltenham between three and five days each week.

Responsibilities

• Providing day-to-day administrative support to Portfolio Managers, Account Managers and Delivery Leads.
• Coordinating meetings, prepare agendas, capture actions and keep owners focused on delivery.
• Maintaining accurate project trackers, logs, reports and governance inputs, providing stakeholders with a clear view of progress.
• Coordinate IT account set-up, access changes and asset records, tracking requests through to completion.
• Manage clearance administration and communicate effectively with colleagues, customers, the Security Team and Resource Manager.
• Keeping SharePoint folders, delivery documentation and key records organised, current and easy to access.
• Maintaining risk, issue, action and decision registers, challenging overdue items and ensuring nothing is lost.
• Own repeatable processes, update guidance and clearly communicate changes across the portfolio.
• Identify practical ways to simplify administration and continuously improve how the team works.

Skills

Administrative experience

PMO support

Delivery coordination

Organisational skills

Stakeholder coordination

Job description

Who are we:

We are the Information Intelligence Group (IIG) of CACI UK, a specialist software consultancy providing new bespoke solutions to solve our customers complex operational problems. CACI IIG is a trusted partner to the UK Government and industry, designing and delivering mission-critical data management and analytics software.

At IIG, there’s no such thing as a typical solution – we’re looking for talent that can keep up with our clients’ challenges, and set the pace for new ideation. We value intelligence and fast learners, flexibility and excitement about tackling every new opportunity. Our work is highly collaborative, so friendly relationship builders are vital to our teams.

The Opportunity:

We are looking for a proactive Delivery Administration Assistant to join our National Security & Intelligence portfolio and help our delivery and account teams operate at their best. Based onsite in Cheltenham, you will sit at the heart of a busy delivery environment, bringing support, structure, pace and clarity to meetings, governance, reporting, onboarding, IT access, security clearance activity and portfolio coordination. Your organisation and pro-activity will directly support teams delivering work of national importance. Responsibilities will include:

• Providing day-to-day administrative support to Portfolio Managers, Account Managers and Delivery Leads.
• Coordinating meetings, prepare agendas, capture actions and keep owners focused on delivery.
• Maintaining accurate project trackers, logs, reports and governance inputs, providing stakeholders with a clear view of progress.
• Coordinate IT account set-up, access changes and asset records, tracking requests through to completion.
• Manage clearance administration and communicate effectively with colleagues, customers, the Security Team and Resource Manager.
• Keeping SharePoint folders, delivery documentation and key records organised, current and easy to access.
• Maintaining risk, issue, action and decision registers, challenging overdue items and ensuring nothing is lost.
• Own repeatable processes, update guidance and clearly communicate changes across the portfolio.
• Identify practical ways to simplify administration and continuously improve how the team works.

The Fit:

We are looking for someone with experience working in the National Security sector, ideally holding active high level clearance. You will be able to spot what needs doing, takes ownership and follow through on tasks. Calm, dependable and highly organised, you will enjoy bringing order to a fast-moving environment and building positive relationships with a wide range of stakeholders. Experience will include:

• Previous experience in an administration, project support, delivery support or PMO support role.
• Strong organisational skills and the ability to manage competing tasks, deadlines and recurring processes.
• Strong attention to detail and a commitment to accurate, high-quality records and documentation.
• Comfort working in a delivery-focused environment where priorities can change.
• Able to work to defined processes, improving documentation and helping others understand changes.
• Ability to work at the customer location in Cheltenham between three and five days each week.

Due to nature of the sector this role, Ideally applicants will currently hold high level security clearance. To qualify for this, you must be a British passport holder and have lived permanently in the UK for the last 10 years.

Why join us?:

We take great pride in taking care of our talent, providing a highly dynamic, inclusive and team-led environment where everyone can thrive. We value every member of our business, and strive to be a place you’re excited to work.

IIG has the culture and feel of a small business, paired with the benefits of our position in a much larger organisation.

• We offer a great L&D package including up to 5 days external training, a career coach and guilds to share innovation and learning.
• We also offer self-directed career progression, that fosters opportunities for success for us and our business.

Equal Opportunities:

CACI is proud to be an equal opportunities employer. Embracing the diversity of our people, we are on a journey to build a truly inclusive work environment where no one is treated less favourably due to ethnic origin, age, sex, gender identity, veteran status, religion or belief, sexual orientation, marital status, and disability or health condition, actively working to prevent discrimination.

As a Disability Confident employer, we will;

• Provide reasonable adjustments in the recruitment process where requested (contact a member of the recruitment team on 020 7602 6000 to discuss individual requirements further).
• Offer people with health conditions and disabilities, meeting the minimum criteria for a role, an interview.
• Our people are unique and we encourage, and support them, to be confident in contributing to our inclusion journey.