Project Officer Strategic Project Delivery Team

UHDB; East Midlands; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Development opportunities

Flexible working

Job summary

UHDB is seeking a Project Officer to join the Strategic Programme Delivery Team at University Hospitals of Derby and Burton NHS Foundation Trust. This is an opportunity to support a varied portfolio of strategic projects and programmes that contribute to sustainable improvements in quality, performance, productivity and patient outcomes.

The role involves coordinating across clinical, operational and corporate teams, maintaining plans and governance, organising meetings, analysing information

Qualifications

• Degree educated or equivalent experience in a relevant field.
• Knowledge of NHS challenges and local drivers.
• Experience with project management and change.
• Experience in data analysis, meeting coordination or project reporting desirable.
• Strong organisational, analytical, IT and communication skills.

Responsibilities

• Coordinate and provide administrative support across projects and workstreams.
• Maintain plans, milestones, action logs, risks, issues and governance records.
• Organise meetings and workshops, including papers, minutes and follow-up.
• Gather and analyse information, producing clear reports, presentations and updates.
• Monitor KPIs, benefits and outcomes; escalate concerns appropriately.

Skills

Project management

Change management

Continuous improvement

Analytical skills

IT literacy

Communication skills

Data analysis

Meeting coordination

Project reporting

Education

Degree level education

Job description

Project Officer Strategic Project Delivery Team

Band 5

Main area Business and Projects Grade Band 5 Contract Permanent Hours Full time - 37.5 hours per week Job ref 320-TWS-2248

Site Royal Derby Hospital Town Derby Salary £32,073 - £39,043 pa pro rata Salary period Yearly Closing 25/10/2026 23:59 Interview date 09/11/2026

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 14,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme

To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.

if you are blind or visually impaired and require application material in an alternative format- such as Braille, large print, audio or accessible electronic formats oryou require support/adjustments with your application please contact the recruitment team on 01332 788466

The Trust is proud to be a signatory of the Care Leavers Covenant and is committed to supporting care-experienced people into employment.

Applicants who identify as a care leaver and who meet the essential criteria for the role, as detailed in the person specification, will be guaranteed an interview.

If you wish to be considered under this scheme, please indicate this within your application.

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for;

Job overview

Are you an organised, proactive and improvement-focused professional looking to develop your project management experience and make a measurable difference across healthcare services?

We are seeking a Project Officer to join the Strategic Programme Delivery Team at University Hospitals of Derby and Burton NHS Foundation Trust. This is an opportunity to support a varied portfolio of strategic projects and programmes that contribute to sustainable improvements in quality, performance, productivity and patient outcomes.

The role:

Working with clinical, operational and corporate teams, you will provide project coordination, governance and administrative support across projects and workstreams. You will help ensure that activity is planned, monitored and reported effectively, supporting delivery from initial scoping through to implementation, evaluation and transition into operational practice.

Closing date of applications: 25 October 2026

Interview date: 9 November 2026

Main duties of the job

You will:

Coordinate and provide administrative support across projects and workstreams.

Maintain plans, milestones, action logs, risks, issues, decisions and governance records.

Organise meetings and workshops, including papers, minutes and action follow‑up.

Gather and analyse information, producing clear reports, presentations and updates.

Monitor key performance indicators, benefits and outcomes.

Work with clinical, operational and corporate colleagues, escalating concerns appropriately.

Support pathway redesign, continuous improvement and sustainable change.

About you

You will be degree educated or have equivalent experience, with knowledge of project management, change or continuous improvement. Strong organisational, analytical, IT and communication skills are essential, alongside the ability to manage priorities, produce accurate reports and work collaboratively. NHS knowledge and experience in data analysis, meeting coordination or project reporting are desirable. Flexibility and travel between Trust sites may be required.

You will join the Strategic Programme Delivery Team, supporting major Trust projects and gaining experience in project delivery, governance, service improvement and stakeholder engagement.

Working for our organisation

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.

Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Detailed job description and main responsibilities

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

Person specification

Experience and knowledge

• Knowledge of NHS challenges, opportunities, National and Local drivers
• Working knowledge of project management and experience of managing change.
• Possess excellent technical / analytical skills involving the use of appropriate software packages to input, manipulate and adapt data. Produce reports relevant to programme of work.
• Working knowledge / experience of continuous improvement methodologies
• Ability to support colleagues in accessing and using agreed project information and reporting tools

Skills

• Excellent organisational skills and the ability to prioritise work.
• Ability to assimilates and analyses information and situations related to the implementation of the project/Service Change
• Interprets and compares information to reach and agree appropriate decisions
• Identify hazards, assess and categorise risks escalating as appropriate.

Qualifications

• Educated to degree level or equivalent
• Advanced level of IT literacy with experience of using a range of applications
• Further training or experience in project management

Our Trust aims to provide the highest quality care to patients within Derbyshire and South East Staffordshire and we want the very best people to work with us.

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At UHDB , we offer different ways to work flexibly to each and every one of our colleagues, many of whom already work flexibly at all sites of the Trust.

For our roles we are open to discussing the possibility of part-time/ reduced hours/ compressed hours/ flexible start and finish times/ fixed/flexible shifts/annualised hours/ term time hours/ hybrid working – working partly in the trust/partly at home.

Why don’t you talk to us at interview about the flexibility you would like to explore and what it means to you, and we will discuss what’s possible for the job and team, and the opportunities we might be able to create together.

We can’t promise to give you exactly what you want, but we do promise to work with you to look at all the available options.

Most of our posts are subject to a DBS check, however having a criminal record will not necessarily bar you from obtaining a position. Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

All correspondence relating to your application will be sent to you via our trac.system account. Please ensure that you regularly check your emails; this includes junk/spam, as your security settings may not recognise the sender.

Anyone from outside of the UK (excluding from the Republic of Ireland) will need permission from UK Visas and Immigration (UKVI) to work in the UK and may also need entry clearance before travelling here.

UKVI is responsible for managing migration. To obtain a visa or entry clearance, you will need to meet certain requirements and demonstrate you have the right the work in the UK via:

• the points-based immigration system
• the EU settlement scheme
• eVisa

During the course of its employment activities, University Hospitals of Derby and Burton NHS Foundation Trust collects, stores and processes personal information about prospective, current and former staff.

Our Privacy Notice includes applicants, employees (and former employees), workers (including agency, casual, honorary and contracted staff), volunteers, trainees and those carrying out work experience – please refer to our Privacy Notice available on our Trust website: https://www.uhdb.nhs.uk/information-governance

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.