Project Officer (BiCOPS) - Birmingham Clinical Trials Unit - 105725 - Grade 6

University of Birmingham; Birmingham; On-site; GBP 32,000 - 36,000; Full time

Job summary

An established university seeks a dedicated Project Officer to join a vibrant team supporting high-impact health research. This role involves managing administrative tasks for a significant study, collaborating with diverse stakeholders, and ensuring project milestones are met. With a focus on inclusivity and professional development, the university offers a supportive environment where your contributions can make a real difference. Enjoy a generous benefits package, including flexible working arrangements and ample holiday, while being part of a community that values diversity and innovation.

Benefits

40 days paid holiday

Paid volunteering day

Occupational sick pay

Pension scheme

Subsidised day nurseries

Qualifications

• Qualified to UK level 5 or equivalent.
• Experience in project management and administration support.

Responsibilities

• Support Project Management Committees and workstreams.
• Assist in preparing progress reports and project plans.

Skills

Project Management

Administration Support

IT Skills

Applied Health Research

Education

UK Level 5 Qualification

Tools

Microsoft Office

Reference Manager Software

Job description

Position Details

Birmingham Clinical Trials Unit, School of Health Sciences, College of Medicine and Health

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £32,546 to £35,116 with potential progression once in post to £39,355

Grade: 6

Part Time (12 hours per week)

Fixed Term contract up to April 2027

Closing date: 15th May 2025

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, andweare equally proud to be recognised as a leading global university.We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here todevelopthrough our sector-leading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full potential.With almost 5,000professionalservices jobs in a wide-range of functionsin Edgbaston andin our campus inDubai, there are plenty of opportunities foryou to be able to develop yourcareer at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are,and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and, depending on the role, we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible working.In addition, you will receive a generous package of benefits including 40 dayspaid holidaya year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.On campus we have a state-of-the-art sports centre with pool, shops,places to eat and drink,our own art gallery, museum and botanical gardens.

Find out more about thebenefits of working for the Universityof Birmingham

Background

The Research Programmes and Infrastructure team, part of the College of Medical & Dental Sciences Research Office, is a vibrant hub for Professional Service staff (~80 individuals) supporting high-value, strategically important projects and programmes. We work closely with both Professional Services colleagues and Academics across the University and partner organisations, to maximise the impact of funded research, and lead on the development of renewals for large infrastructure awards.

The Project Officer role will be embedded within Birmingham Centre for Observational Studies (BiCOPS) and, more broadly, Birmingham Clinical Trials Unit.The role will be located in Public Health Building - and benefit from established relationships with programme partners and key stakeholders including NHS Trusts, collaborating research institutions locally, nationally, patient and public contributors, charities and funders.

Role Summary

The post holder will join a team of Professional Services staff providing management and administrative support to the Perioperative medicine for older people undergoing surgery scale up (POPS-SUp) study.

The post holder will support the BiCOPS Management Team to ensure the POPS-SUp study is delivered in line with milestones set with the funder, working closely with a wide range of UK academic staff, as well as colleagues in the Birmingham Clinical Trials Unit (BCTU) and other staff in BiCOPS.

Our ethos is inclusive and collaborative: we work across clinical disciplines with surgeons, anaesthetists, nurses, medical students, other healthcare professionals and non-clinicians including policy makers, epidemiologists and economists, as well as patients and community members.

Main Duties

• To support Project Management Committees, workstreams and working groups.
• Support the Project Managers and Programme Managers with dissemination of key project outcomes.
• Support the preparing of progress reports for committee meetings, project planning, and delivering on sub-projects/small projects which will be defined on a continuing basis.
• Draw up project plans, including key performance indicators, identifying milestones as appropriate.
• Contribute to milestone tracking/key performance indicator tracking.
• Assisting with stakeholder management and maintaining regular contact with national stakeholders to understand requirements, and review, develop and propose solutions for any issues.
• Appropriately assess and escalate issues and risks.
• Assist in the management of project resources and/or budgets.
• Contribute to developing communications plans, presentations, and promoting the projects and outcomes of projects/workstreams.
• Maintain an up to date knowledge of project management methodologies.
• Determine short term priorities for work, and how to maximise quality, efficiency and continuity.
• Assist in the evaluation and review of projects.
• Promotes equality and values diversity acting as a role model and fostering an inclusive working culture.
• Undertake other duties as reasonably requested by Line Manager.

Required Knowledge, Skills, Qualifications, Experience

• Qualified to UK level 5 (e.g. Foundation degree, HND) or equivalent.
• Project management experience.
• An understanding of applied health research.
• Experience of providing administration support to the delivery of research.
• Excellent IT skills, with working knowledge of standard Microsoft Office software and using custom systems and databases.
• Experience of using reference manager software to support the writing of academic publications.
• Knowledge of the University’s financial and contract systems. Experience of budget management.
• Knowledge of the protected characteristics of the Equality Act 2010, and how to actively ensure in day to day activity in own area that those with protected characteristics are treated equally and fairly.

Dimensions

The role will not be required to line manage anyone in this role or manage a budget.

Planning and Organising

The role holder will need to forward plan, and deliver project plans, reporting to internal and possibly external stakeholders. The role is operating within defined requirements, systems and processes, but does consider and recommend improvements.

Problem Solving and decision making

This role will be expected to assist in the delivery of POPS-SUp study, assess and escalate risk, and make recommendations for improvements. The role will be likely to operate within constraints set by project leads/project boards.

The role will take the day-to-day operational decisions relating to the project delivery, and will support Project Leads and Project Boards in reaching informed decisions about the project delivery.

Internal and External relationships

The role is a key liaison and co-ordination role on this project, so will have a range of internal and potentially external stakeholders.

• Internal members of the Project Board
• External stakeholders such as funders
• Team members
• Other Professional Services colleagues, such as Finance, HR etc.

Further particulars can be foundhere

Informal enquiries to Mohammed Rayhan, email: [e-mail]

View our staff values and behaviourshere

We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy. You can find out more about our work to create a fairer university for everyoneon our website .