Project Office Administrator- Fixed contract until end of March 2026

Blue Projects; Wrexham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A progressive consulting firm in Wrexham seeks a reliable Project Office Administrator to ensure smooth office operations, coordinate administrative activities, and support HR processes. The ideal candidate has a Bachelor's degree, 2-3 years of experience in administration, and excellent communication skills. Join a supportive team with opportunities for career growth and access to online learning platforms.

Benefits

Annual financial rewards

Performance-based salary increases

Career growth opportunities

Access to online learning platforms

Employee Assistance Program

Qualifications

• 2–3 years of experience in office administration or document management.
• Experience with large engineering/construction projects is a plus.
• Strong documentation and industry awareness.

Responsibilities

• Coordinate administrative activities for office operations.
• Book visitors, provide meeting support, and organize lunches.
• Handle banking tasks and manage document registrations.
• Maintain HRIS data and support recruitment processes.

Skills

Communication skills

Organizational skills

Document management

HR knowledge

Proficient in English

Education

Bachelor’s degree in Business Administration or Economics

Job description

Location: Wrexham, United Kingdom

Blue Projects is a dynamic consulting company specializing in customized Engineering and Project Management solutions for clients in the industrial sector.

As part of our business expansion, we are seeking a Project Office Administrator to join our team in Wrexham. We’re looking for someone reliable, dedicated, enthusiastic, self-motivated, and creative.

Your Responsibilities

• Coordinate administrative activities to ensure smooth office operations
• Visitor Coordination: Booking in visitors & inductions, provide meeting support, and organize lunches
• Break Station Management: replenish break station supplies regularly
• Organizing team events/social gatherings for the Project Team
• Review planned orders, create purchase requisitions, and manage approvals
• Handle banking tasks including monthly statement reconciliation and annual reporting
• Register and distribute project documentation per company procedures
• Liaise with clients, suppliers, and third-party providers
• Ensure compliance with project document numbering systems and maintain historical records via SharePoint or project management tools
• Conduct regular audits to verify record accuracy
• Maintain and update procedural documentation
• Manage office stationery purchases and track disbursements
• Maintain HRIS data (sick leave, vacation, overtime, hours worked) for reporting
• Support recruitment processes including candidate outreach and interview scheduling
• Supporting the client with Administration duties
• Assist employees while maintaining confidentiality
• Support onboarding for new BP UK team members
• Managing Offboarding of BP employees
• New Employee, Blue Projects Induction and IT set up
• Accommodation Coordination: conduct searches and coordinate arrangements for more permanent TEC accommodations, including apartments and houses near the project site
• Handle local HR administrative matters
• Liaise with local administrative authorities when needed

Your Profile

• Bachelor’s degree in Business Administration or Economics (preferred)
• 2–3 years of experience in office administration, facility or document management
• Proficient in English
• Experience with large engineering/construction projects is a plus
• Strong documentation and industry awareness
• Excellent communication and presentation skills
• Strategic thinking, flexibility, and organizational skills
• Understanding of organizational roles and structures

Why Join Blue Projects?

• Work in an international environment with clients like Michelin, Kellogg's, Carlsberg, and IKEA
• Annual financial rewards and performance-based salary increases
• Real career growth opportunities within supportive teams
• Friendly and communicative team culture
• Access to Online Learning platforms
• Psychological and well-being services from a trusted provider
• Employee Assistance Program