Project Manager with Executive Search Background for Leading Headhunting firm in Mayfair - £45-55k

ZipRecruiter; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Project Manager to join their dynamic team in stunning Mayfair offices. This role offers a chance to thrive in a fast-paced environment while supporting executive search assignments. You will manage logistics, create essential documentation, and assist in client events, all while collaborating with high-profile clients and candidates. The ideal candidate will possess strong organizational and communication skills, along with a keen attention to detail. This is an incredible opportunity to be part of a world-leading team with a fabulous company culture.

Qualifications

• 3-5 years of experience in Executive Search or similar.
• Proficient in MS Office and able to learn internal systems.

Responsibilities

• Support end-to-end execution of search assignments.
• Create and manage documentation for searches and events.
• Provide ad-hoc admin support to Partners and team members.

Skills

Organizational Skills

Communication Skills

Microsoft Suite

Adobe

CRM Systems

Attention to Detail

Education

Strong Academic Record

Tools

CRM System

ATS System

Job description

Job Description

This global, market-leading executive search firm is looking for a Project Manager to support the team with all admin and logistics surrounding their mandates. You will be based in stunning, modern open-plan Mayfair offices amongst a driven, dynamic, and fun team. The role is varied and requires someone who thrives in a fast-paced, ever-changing environment. The team is supportive, and the company culture is fabulous. The role will involve:

1. Supporting the team with the end-to-end execution of search assignments by maintaining a robust internal process to reduce time to shortlist and placement, enabling the wider Sales and Delivery teams to achieve project milestones. This includes extensive diary management of internal and external stakeholders for pitches, weekly updates, shortlist stages, and search close-down meetings.
2. Creating documentation for searches such as pitches, engagement terms, NDAs, search packs, and candidate briefing documents, requiring strong knowledge of Microsoft Suite and Adobe for quick and accurate updates.
3. Supporting client events, including venue bookings, logistics, collateral, diary invites, and CRM system updates to track ROI.
4. Scheduling and accurately tracking business development meetings for your Partner within the CRM.
5. Providing ad-hoc admin support to Partners and occasionally to other team members.
6. Maintaining extensive understanding of CRM and ATS systems to support forecasting, event management, candidate management, and business development activities.
7. Collaborating with the Partner/Director to ensure the successful conclusion of searches, including closing activities and capturing next steps.
8. Supporting company-wide meetings with deck preparation and note-taking.
9. Assisting new starters with onboarding, working closely with HR and Partners to ensure a smooth transition.

Strong organizational skills, the ability to prioritize, use initiative, and work independently or as part of a team are essential. Excellent communication skills, rapport-building, and a confident phone manner are required, especially when liaising with high-profile clients and candidates. Attention to detail is critical, particularly for client and candidate-facing documents. The ideal candidate will have 3-5 years of experience, preferably in Executive Search or a similar professional services role, a strong academic record, proficient MS Office skills, and the ability to learn the firm’s internal database system. This is a fantastic opportunity to join a world-leading team with a fabulous company culture in stunning new offices.