Project Manager with Executive Search Background for Fabulous Headhunting Firm, £45-55k, Hybrid

ANNABEL TAYLOR; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

Join a dynamic and supportive team at a global executive search firm in stunning Mayfair offices. As a Project Manager, you'll play a crucial role in managing logistics and administration for high-profile search assignments. This varied position demands strong organizational and communication skills, and the ability to thrive in a fast-paced environment. You'll collaborate closely with Partners and Directors, ensuring successful search closures while maintaining excellent client relationships. This is a fantastic opportunity to be part of a world-leading team with a vibrant company culture, where your contributions will be valued and impactful.

Qualifications

• 3-5 years of experience in Executive Search or similar professional services.
• Ability to prioritize and work independently or as part of a team.

Responsibilities

• Support end-to-end execution of search assignments and manage diaries.
• Create documentation for searches and assist with client events.

Skills

Organizational Skills

Communication Skills

MS Office Proficiency

CRM Systems

Attention to Detail

Education

Strong Academic Record

Tools

Microsoft Suite

Adobe

CRM Systems

ATS Systems

Job description

This global, market-leading executive search firm is looking for a Project Manager to support the team with all admin and logistics surrounding their mandates. You will be based in modern, open-plan Mayfair offices among a driven, dynamic, and fun team. The role is varied and requires someone who thrives in a fast-paced, changing environment. The team is supportive, and the company culture is excellent. The role will involve:

1. Supporting the team with end-to-end execution of search assignments by maintaining a robust internal process to reduce time to shortlist and placement, enabling the Sales and Delivery teams to meet project milestones. This includes extensive diary management of internal/external stakeholders for pitches, update calls, shortlist stages, and search close-down meetings.
2. Creating documentation for searches, including pitches, engagement terms, NDAs, search packs, and candidate briefing documents. Strong knowledge of Microsoft Office and Adobe is required for quick and accurate execution.
3. Supporting client events by managing venue bookings, logistics, collateral, diary invites, and updating the CRM system to track ROI.
4. Scheduling and tracking business development meetings for your Partner within the CRM system.
5. Providing ad-hoc admin support to Partners and team members as needed.
6. Utilizing CRM and ATS systems extensively to support forecasting, event management, candidate management, and business development activities.
7. Collaborating with Partners/Directors to ensure successful search completion, including closing searches and capturing next steps.
8. Supporting company-wide meetings through deck preparation and note-taking.
9. Assisting with onboarding of new team members by coordinating with HR and providing necessary collateral and reports for a smooth transition.

Strong organizational skills, initiative, and the ability to work independently and as part of a team are essential. Excellent communication skills are required for liaising with high-profile clients and candidates, building rapport, and maintaining a confident phone manner. Attention to detail is critical, especially for client and candidate-facing documents. The role requires 3-5 years of experience, preferably in Executive Search or a similar professional services role, along with a strong academic record, proficiency in MS Office, and the ability to learn internal database systems. This is a fantastic opportunity to join a leading team with a great culture in a stunning new office environment.