Project Manager with Executive Search Background for Fabulous Headhunting Firm, £45-55k, Hybrid

ZipRecruiter; England; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Project Manager to join their vibrant team in stunning Mayfair offices. This role offers a unique opportunity to thrive in a dynamic environment where you will support the team with various administrative and logistical tasks. You will play a crucial role in managing search assignments, creating essential documentation, and coordinating client events. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen attention to detail. Join a world-leading team and contribute to a fantastic company culture while enjoying a supportive and fun work atmosphere.

Qualifications

• 3-5 years of experience in Executive Search or similar professional services.
• Proficient in MS Office and capable of learning internal database systems.

Responsibilities

• Support end-to-end execution of search assignments and manage diary for stakeholders.
• Create documentation for searches, manage client events, and provide admin support.

Skills

Organizational Skills

Communication Skills

Microsoft Suite

Adobe Suite

CRM Systems

Attention to Detail

Education

Strong Academic Record

Tools

CRM System

ATS System

Job description

Job Description

This global, market-leading executive search firm is looking for a Project Manager to support the team with all admin and logistics surrounding their mandates. You will be based in stunning, modern open-plan Mayfair offices amongst a driven, dynamic, and fun team. The role is varied and requires someone who thrives in a fast-paced, ever-changing environment. The team is supportive, and the company culture is fabulous. The role will involve:

1. Supporting the team with end-to-end execution of search assignments, maintaining a robust internal process to reduce time to shortlist and placement, and enabling the Sales and Delivery teams to meet project milestones. This includes extensive diary management of internal/external stakeholders for pitches, update calls, shortlist stages, and close-down meetings.
2. Creating documentation for searches, including pitches, engagement terms, NDAs, search packs, and candidate briefing documents, requiring strong knowledge of Microsoft Suite and Adobe for quick and accurate execution.
3. Supporting client events by managing venue bookings, logistics, collateral, diary invites, and updating the CRM system to track ROI.
4. Scheduling and tracking business development meetings for your Partner within the CRM system.
5. Providing ad-hoc admin support to Partners and occasionally the wider team.
6. Managing CRM and ATS systems to support forecasting, event management, candidate management, and business development activities.
7. Collaborating with Partners/Directors to ensure successful search completion and capturing next steps.
8. Supporting company-wide meetings with deck preparation and note-taking.
9. Assisting new starters with onboarding, working with HR and Partners to ensure a smooth transition.

Strong organizational skills, the ability to prioritize, use initiative, and work independently or as part of a team are essential. Excellent communication skills, rapport-building, and a confident phone manner are required for liaising with high-profile clients and candidates. Attention to detail is critical, especially for client and candidate-facing documents. The ideal candidate will have 3-5 years of experience, preferably in Executive Search or a similar professional services role, a strong academic record, proficient MS Office skills, and the ability to learn internal database systems. This is a fantastic opportunity to join a world-leading team with a great company culture in beautiful new offices.