Project Manager/ Senior Project Coordinator - London

Visualhouse; City of Westminster; On-site; GBP 35,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Generous holiday

Birthday off

Studio socials

Wellness budget

Training & progression

International exposure

Job summary

VISUALHOUSE in London is seeking a Project Coordinator/ Project Manager to keep our creative work moving. You’ll be the day-to-day contact for clients, the operational centre of the team, and responsible for schedules, briefs, scope protection and coordinating work between designers and clients.

This hands-on role offers real ownership; for more experienced candidates we’ll consider the role at Project Manager level.

Qualifications

• 2–4 years of experience in a creative agency, real estate, architecture or property-led environment.
• Proven track record of running multiple projects.
• Highly organised with ownership of outcomes and strong communication.

Responsibilities

• Run projects from kickoff to delivery across branding, digital and property marketing.
• Build and maintain daily, weekly and full-project schedules.
• Write briefs that align vision, strategy and execution; keep files and deliverables organised.
• Be a reliable day-to-day contact on accounts; capture notes and next steps; manage feedback and scope changes.
• Track projects against timeline, budget and scope; assist in scoping new work and contributing to proposals.

Skills

Project coordination

Client communication

Schedule management

Budget tracking

Ownership mindset

Tools

Google Workspace

Project management tools

Job description

VISUALHOUSE is an international creative agency building compelling brand stories for architecture, design and the built environment. We work with leading architects, developers and designers on landmark projects worldwide.

Every project is different, and we bring the same curiosity and craft to each one. Our multidisciplinary teams span 3D visualisation, still imagery, film and animation, branding and interactive - disciplines that come together to shape a single, coherent creative vision for our clients. We have studios in London and New York.

Aureum & Partners

We work alongside our sister brand "Aureum & Partners", a global creative consultancy shaping some of the world's most desired destinations, experiences and lifestyles, across luxury real estate, hospitality and destination branding.

Your Role

We're looking for someone to join our London studio and keep our creative work moving. You'll be the operational centre of the team: building schedules, writing briefs, protecting scope, and coordinating work between designers and clients, and acting as a confident day-to-day point of contact for clients. This is a hands-on role with real ownership. For candidates with more experience, we'll consider the role at Project Manager level.

What You'll Own

Projects & Delivery

• Run projects from kickoff to delivery across branding, digital and property marketing
• Build and maintain daily, weekly and full-project schedules
• Write clear, creative briefs that align vision, strategy, and execution
• Keep files, documentation and deliverables organised
• Make sure the team has what it needs before work starts

Working with Clients

• Be a reliable day-to-day contact on your accounts, alongside the Design team
• Capture notes, define next steps, and maintain clear, proactive communication
• Handle feedback, scope changes and shifting priorities calmly

Budgets & Resourcing

• Track projects against timeline, budget and scope
• Assist in scoping new work, e.g. aligning budget, team, and timeline from the outset
• Contribute to proposals, pitches, and RFPs with operational insight

What You'll Bring

• 2-4 years of experience(Senior Project Coordinator) / 4+ years (Project Manager) in a creative agency, real estate, architecture or property-led environment
• A track record of running multiple projects
• Highly organised and comfortable owning outcomes rather than waiting to be told
• Strong written and verbal communication; confident with clients, teams and senior stakeholders
• A real interest in design, branding, architecture and the built environment
• Experience in project management tools
• Proficiency with Google Workspace (Sheets, Docs, Slides, etc.)
• Working knowledge of budgets, scopes of work and schedules

What We Offer

• Competitive salary
• Generous holiday allowance
• Birthday off
• Regular team outings and studio socials
• Monthly wellness budget to support physical and mental wellbeing
• Ongoing training, development, and progression opportunities
• A collaborative, creative studio environment with international exposure