Project Manager (Operations)

Newcastle University; Newcastle upon Tyne; On-site; GBP 37,000 - 40,000; Full time

Job summary

Newcastle University is seeking an outstanding Project Manager to lead the operational management of two regional partnerships—the NEUCP and Access UNEE. You will oversee core functions, ensure GDPR-compliant data collection and reporting, and drive consistent program delivery.

You will line-manage the central Operations Team, collaborate with partner managers, implement timelines, and produce governance and compliance documentation to support effective delivery in the North East region.

Qualifications

• Demonstrable experience of managing large and complex projects and overseeing their operational implementation and delivery.
• Experience of developing and implementing robust data collection processes which are fully compliant with GDPR requirements.
• Excellent writing skills, with the ability to write clearly for diverse audiences.
• Strong IT and digital skills, with attention to detail.

Responsibilities

• Take lead responsibility for the day-to-day operational management of core project functions including planning and reporting cycles.
• Ensure data collection and financial monitoring are completed accurately and in compliance with grant funding conditions.
• Line manage the central Operations Team and coordinate with Delivery staff across the region.
• Develop and communicate project timelines, roles and responsibilities; monitor effectiveness.
• Create and review governance documents and compliance materials (Data Sharing, Privacy Notices).
• Oversee procurement and respond to internal and external audit requests.

Skills

Project management

GDPR compliance

Data collection

Reporting

Stakeholder engagement

Leadership

Job description

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Salary: 37,369 to £39,560 with progression to £46,970 per annum

Newcastle University is a great place to work, with excellent benefits . We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 18 November 2026

The Role

Newcastle University is seeking an outstanding Project Manager to lead the operational management of two significant regional partnerships: the North East Uni Connect Programme (NEUCP) and Access Universities for North East England (Access UNEE). Together, these partnerships bring universities, colleges, schools and strategic stakeholders together to improve educational outcomes, reduce inequalities and support progression to higher education across the North East.

You will take lead responsibility for managing the Operations Team, to ensure the smooth and effective delivery of all centralised processes and procedures. This will include management of GDPR compliant data collection processes, data related monitoring and reporting requirements.

This is an exciting opportunity to influence regional educational priorities, support innovation across a complex partnership landscape and play a key role in ensuring the successful delivery of programmes that make a real difference to communities across the region.

What You'll Be Doing

In this role, you will:

• Take lead responsibility for the day-to-day operational management of core project functions including:
  • Implementation and management of planning and reporting cycles ensuring data collection and financial monitoring is completed accurately and in compliance with OfS grant funding conditions;
  • Participant data collection, management and reporting to meet Office for Students (OfS) reporting timelines and governance board requirements;
• Line manage the central Operations Team, ensuring achievable priorities are set and encouraging a positive collaborative approach to work, fostering greater join up of roles and responsibilities to complement the work of our Delivery staff based across the region.
• Working collaboratively with other Managers across the partnership, develop, implement and communicate key project timelines, roles and responsibilities to team members and monitor effectiveness.
• Lead a continuous improvement approach to managing central processes and procedures to ensure greater efficiency and agility within the Operations Team function, in turn developing common guidance and protocols to support programme delivery with full adherence to Newcastle University policies and processes.
• Work with the Senior Project Manager to create and disseminate governance documents, such as Operating Plans, Monitoring Returns, Collaborative Agreements, Business Plans and Data Sharing Agreements, including the creation and review of compliance documentation, such as Data Impact Assessments, Supplier Information Security Assessments, Risk Assessments and Privacy Notices.
• Oversee procurement of third-party goods/services at Newcastle University in-line with purchasing policies and grant funding conditions, ensuing value for money as directed by the Senior Project Manager.
• Manage internal and external audit requests (both financial and non-financial) at key points throughout the lifetime of the Programmes.
• Consult and negotiate with the other partnership Project Managers, to operationalise strategic decisions/direction aligned to nationally set programme guidance to ensure and manage continued compliance with grant funding conditions and GDPR requirements.
• Provide senior level support to the North East Uni Connect partnership strategy group including, managing the calendar of meetings, distribution of papers and minute taking.
• Keep abreast of developments and policies externally including consultations and strategies promoted by the Government and professional bodies, such as OfS, DfE, UCAS and Partner institutions.
• Support the Senior Project Manager and Deputy Director Fair Access & Widening Participation as required in order to ensure effective delivery, accountability and success of the programme in the region, and to support the management of risk for Newcastle University as lead institution.

The Person

You will bring:

• Strong working knowledge and understanding of policies and practices relating to widening participation and higher education progression.
• Demonstrable experience of managing large and complex projects and overseeing their operational implementation and delivery.
• Experience of developing and implementing robust data collection processes which are fully compliant with GDPR requirements.
• Ability to work accurately with meticulous attention to detail.
• Effective management of complex workloads including the ability to deal with challenging situations and competing deadlines.
• Demonstrable experience of successful project management in an education setting including managing budgets.
• Excellent writing skills, with an ability to write compelling, clear and accurate text in a range of styles appropriate to target audiences.
• Strong working knowledge of GDPR requirements and the collection/management of large data sets.
• Excellent IT and digital skills
• Enhanced Disclosure from the Disclosure and Barring Service (DBS) is required for this post.
• Willingness to work some evenings and weekends and to travel throughout the region and nationally, as required.
• Full UK driving licence (vehicle will be provided as necessary).

Why Join Us?

This is a unique opportunity to join Newcastle University at a time when collaborative working and widening participation are central to our mission.

You'll work with a broad network of universities, colleges, schools and regional stakeholders to help create opportunities for learners across the North East. You'll be part of a supportive and ambitious team that is committed to delivering meaningful impact through partnership working, innovation and excellence.

**Please note, due to need for travel within this role to some locations not accessible by public transport ,successful candidates will require satisfactory evidence of a full UK drivinglicence, in addition for this role successful candidates will require satisfactory disclosure from the Disclosure and Barring Service (DBS). People Services colleagues will support you with this during onboarding.**

Contract Type: Full Time, Fixed Term to 31st October 2027 in the initial instance. This role could be offered as a secondment.

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe.