Project Coordinator (Operations)

Newcastle University; Newcastle upon Tyne; On-site; GBP 33,000 - 34,000; Full time

Job summary

Newcastle University is seeking a proactive Project Coordinator to oversee the operational delivery of the NEUCP and Access UNEE partnerships. You will coordinate data collection, governance, and financial processes, ensuring compliance with GDPR and contractual requirements while supporting planning and reporting.

The role requires experience in multi-partner environments, staff supervision, and driving processes across partners.

Qualifications

• Experience coordinating operational processes in a multi-partner project.
• Experience data collection, governance and financial processes.
• Knowledge of GDPR and data protection in partnerships.
• Experience supervising staff and managing workloads.
• Full UK driving licence held.

Responsibilities

• Coordinate day-to-day operational support and systems to enable partnership delivery.
• Oversee operational functions including finance, data management, governance and administration.
• Lead data collection processes, ensuring accurate and timely submissions.
• Manage administration and QA of systems, databases and records (including HEAT).
• Ensure GDPR/data governance compliance and data sharing agreements.
• Coordinate financial processes including expenditure monitoring and reporting.
• Support budget management and partner financial compliance.
• Coordinate governance, audit and assurance activities and maintain records.
• Monitor compliance with processes and milestone deadlines; address issues.
• Line manage Project Assistants; develop workloads and performance.
• Act as operational contact for partner organisations and provide guidance on processes.
• Plan operational cycles and monitor milestones; implement improvements.
• Provide management information to support planning, reporting and decisions.

Skills

Data governance

Budget monitoring

Project coordination

GDPR compliance

Stakeholder liaison

Staff supervision

Data entry/validation

Tools

HEAT data system

Finance systems

Job description

Select how often (in days) to receive an alert:

Salary: £32,722 to £33,662 with progression to £35,302 per annum

Newcastle University is a great place to work, with excellent benefits . We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 18 November 2026

The Role

Newcastle University is seeking an outstanding Project Coordinator to coordinate the operational functions of two significant regional partnerships: the North East Uni Connect Programme (NEUCP) and Access Universities for North East England (Access UNEE). Together, these partnerships bring universities, colleges, schools and strategic stakeholders together to improve educational outcomes, reduce inequalities and support progression to higher education across the North East.

The role will focus on ensuring that all operational systems, processes and requirements that underpin programme delivery are effectively managed. This includes responsibility for data collection, financial processes, governance, compliance and administrative coordination across the two partnerships.

What You’ll Be Doing

• Coordinate day-to-day operational support and systems to enable effective delivery of partnership programmes.
• Oversee operational functions including finance, data management, governance and administration.
• Lead partnership-wide data collection processes, ensuring accurate, timely and complete submissions.
• Manage the administration and quality assurance of operational systems, databases and records, including HEAT.
• Ensure compliance with GDPR, data governance requirements, data sharing agreements and programme policies.
• Coordinate financial processes, including expenditure monitoring, payments, claims and financial reporting requirements.
• Support budget management by providing accurate financial information and monitoring partner compliance with financial requirements.
• Coordinate governance, audit and assurance activities, maintaining accurate documentation and records.
• Monitor compliance with operational processes and programme requirements, identifying and addressing risks or issues.
• Line manage and develop Project Assistants, ensuring workloads, priorities and performance expectations are effectively managed.
• Act as a key operational contact for partner organisations, providing guidance on processes, compliance requirements and deadlines.
• Plan and coordinate operational cycles, monitoring progress against milestones and implementing process improvements.
• Provide operational support, assurance and management information to support programme planning, reporting and decision-making.

The Person

• Experience of coordinating operational processes within a complex, multi-partner project or programme environment.
• Proven ability to manage systems and processes relating to data collection, finance and governance.
• Experience of working with data systems (e.g. HEAT or similar), including oversight of data entry, validation and quality assurance.
• Knowledge of data protection, GDPR and data sharing requirements within a partnership or institutional setting.
• Experience of coordinating financial processes, including budget monitoring, payments and financial reporting support.
• Experience coordinating audit processes to provide assurance to funders/ stakeholders.
• Ability to ensure compliance with processes, deadlines and contractual or programme requirements across multiple stakeholders.
• Experience of developing and improving operational systems and processes.
• Experience of supervising or managing staff, including allocating work and monitoring performance.
• Strong organisational and planning skills, with the ability to manage competing priorities and deadlines.
• Enhanced Disclosure from the Disclosure and Barring Service (DBS) is required for this post.
• Full UK driving licence (vehicle will be provided as necessary).

Why Join Us?

This is a unique opportunity to join Newcastle University at a time when collaborative working and widening participation are central to our mission.

You’ll work with a broad network of universities, colleges, schools and regional stakeholders to help create opportunities for learners across the North East. You’ll be part of a supportive and ambitious team that is committed to delivering meaningful impact through partnership working, innovation and excellence.

Contract Type: Full Time, Fixed Term to 31st October 2027 in the initial instance. This role could be offered as a secondment.

Please note

Successful candidates will require satisfactory disclosure from the Disclosure and Barring Service (DBS). People Services colleagues will support you with this during onboarding.

Successful candidates will also require satisfactory evidence of a full UK drivinglicence, (some locations will be unaccessible without a car, driving license is essential ) This appointment is also subject to satisfactory medical clearance. Successful candidates will receive a link from our online medical clearance system during onboarding.

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe.