Project Manager at Leading Boutique Headhunting firm in Mayfair - £45-55k

Lavender Jones Recruitment; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Project Manager to join their dynamic team in stunning Mayfair offices. This role offers a unique opportunity to support the execution of executive search assignments, manage high-profile client interactions, and contribute to a vibrant company culture. The ideal candidate will thrive in a fast-paced environment, utilizing their organizational and communication skills to ensure smooth operations. With a focus on collaboration and attention to detail, this position is perfect for someone looking to make a significant impact in a supportive and innovative workplace.

Qualifications

• 3-5 years of experience in Executive Search or Professional Services.
• Strong organizational skills and attention to detail.

Responsibilities

• Support end-to-end execution of search assignments and manage diary for stakeholders.
• Create documentation for searches and manage client event logistics.

Skills

Organizational Skills

Communication Skills

Microsoft Suite

Adobe

CRM Systems

ATS Systems

Education

Strong Academic Record

Tools

Microsoft Office

CRM Software

ATS Software

Job description

Job Description

This global, market-leading executive search firm is looking for a Project Manager to support the team with all admin and logistics surrounding their mandates. You will be based in stunning, modern open-plan Mayfair offices among a driven, dynamic, and fun team. The role is highly varied and requires someone who enjoys working in a fast-paced, ever-changing environment. The team is supportive, and the company culture is fabulous. The role will involve:

1. Supporting the team with the end-to-end execution of search assignments by maintaining a robust internal process to reduce time to shortlist and placement, enabling the wider Sales and Delivery teams to achieve project milestones. This includes extensive diary management of key internal/external stakeholders for pitches, weekly update calls, shortlist stages, and search close-down meetings.
2. Creating documentation for searches, including pitches, engagement terms, NDAs, search packs, and candidate briefing documents. Strong knowledge of Microsoft Suite and Adobe is required to execute changes quickly and accurately.
3. Supporting client events by managing venue bookings, logistics, collateral, diary invites, and updating the CRM system to track ROI.
4. Scheduling and tracking business development meetings for your Partner in the CRM accurately.
5. Providing ad-hoc admin support to Partners and occasionally the wider team.
6. Using CRM and ATS systems extensively to support forecasting, event management, candidate management, and business development activities.
7. Collaborating with Partners/Directors to ensure the successful conclusion of searches, including closing procedures and capturing next steps.
8. Supporting company-wide meetings through deck preparation and note-taking.
9. Assisting new starters by working with HR to schedule onboarding and with Partners to identify necessary collateral and reports for a smooth transition.

Strong organizational skills are essential, along with the ability to prioritize, use initiative, and work independently or as part of a team. Excellent communication skills are required to liaise with high-profile clients and candidates, build rapport, and maintain a confident phone manner. Attention to detail is crucial, especially for client and candidate-facing documents. The ideal candidate will have 3-5 years of experience, preferably in Executive Search or a similar role within Professional Services, a strong academic record, good MS Office skills, and the ability to learn the firm’s internal database system. This is a fantastic opportunity to join a world-leading team with a fabulous company culture in stunning new offices.