Project Manager

Charcoalblue; Greater London; Hybrid; GBP 52,000 - 66,000; Full time

Benefits offered by this job

Unlimited paid time off (TWYN)

Annual company bonus

Pension auto-enrolment

Private health insurance after 2 years

Laptop and peripherals provided

Company mobile phone

Travel opportunities

Home working contribution

Job summary

Charcoalblue is hiring a Project Manager to join our Project Delivery team in the UK. The role focuses on coordinating AV installations for events and experiential spaces, working with designers, architects, and vendors across installed and loose equipment.

You will lead projects through full lifecycle, develop execution plans, and ensure budgets, timelines, and stakeholder expectations are met. The position offers flexible hours, some travel, and a fixed-term contract through April 2027.

Qualifications

• Minimum five years of project management experience, preferably in architecture, construction, or performance spaces.
• Experience with events, theatres, or performing arts facilities.
• Ability to manage budgets, reporting, and forecasting.

Responsibilities

• Provide project leadership for coordination and delivery of AV and performance technology systems for events and experiences.
• Own full project lifecycle for assigned projects from initiation to deployment.
• Develop Project Execution Plans and manage stakeholder communications and proposals.
• Lead meetings/workshops and manage interdependencies between technology, operations, and business needs.
• Coordinate vendor bidding, contract documents, and payment terms; monitor budgets and costs.

Skills

Project management

Event spaces experience

Budget management

Stakeholder coordination

Communication skills

Education

PM qualification preferred

Tools

MS Project

Planera

Trello

Asana

Job description

Thank you for your interest in Charcoalblue! We are seeking a Project Manager to join our growing Project Delivery team! This is a full-time, fixed-term position through April 2027, with the possibility of extension. The preferred candidate location is London or Bristol, but we welcome applications from qualified candidates throughout the United Kingdom.

Interviews will be held remotely via Microsoft Teams in November - December 2026. The date and time for shortlisted candidates will be confirmed.

Description Of Role

The Project Delivery team is looking for an experienced and motivated Project Manager to join our team providing specialist AV project management services for Events and Experience spaces. This will involve collaborating with designers and project managers, architectural project teams and AV integrators delivering world-leading spaces and experiences.

As a project manager, you will provide project management and leadership services to successfully deliver audio-visual installations for both installed and loose equipment by third-party vendors. You will coordinate all Performance AV-related elements to integrate into the events and experience spaces and will take responsibility for some of the client’s largest and most significant projects.

Key Responsibilities

• Provide project leadership for the successful coordination and delivery of the installation of installed Audio-Visual and performance technology systems for event and experience projects.
• Provide full project lifecycle ownership for assigned projects.
• Develop Project Execution Plans for the implementation and successful delivery of projects from initiation to deployment.
• Deliver progress reports, proposals, requirements documentation and presentations to key stakeholders and partners as required.
• Lead meetings and workshops required to deliver the project.
• Understand interdependencies between technology, operations, and business needs.
• Assist other project managers if assigned to their project team.
• Support the client team to establish baseline project budgets.
• Adhere to cost control procedures and be responsible for budget control; Provide regular cost updates throughout the project lifecycle reporting any deviations from budget.
• Lead the vendor bidding process: prepare bid documents, interview, and recommend vendors, and introduce project to the selected vendor.
• Report third party vendor fees/supply costs to ensure best price and quality is maintained.
• Prepare contract documents, scopes of work documents and Key Performance Indicators for vendors; Establish payment terms and conditions aligning with client’s vendor selection requirements.
• Coordinate the review of construction plans by the appointed performance technology design team and client team to ensure design information has been sufficiently adopted into the primary building design.
• Monitor the construction progress, identify potential risks, and be proactive in finding possible solutions.
• Schedule all vendors to meet overall project deadlines as they relate to the building process and first day of business, adapting schedules as required if the end date moves.
• Ensure system functionality before handover to the end user; Communicate changes to appropriate teams and liaise with the relevant Account Manager to adjust resources accordingly.
• Provide project close out documentation, including reconciliation of budgets to the team.
• Report on program performance to the relevant Account Manager.
• Provide recommendations on project development strategies to the relevant Account Manager on learnings and developments of project knowledge.

This list is not intended to be exhaustive and may be subject to alteration over time.

Skills & Qualifications

We value diverse experiences and educational backgrounds. If you meet most of the qualifications listed below, we encourage you to apply. At Charcoalblue, we are committed to fostering an inclusive environment where every team member can thrive.

Essential Skills

• Minimum five (5) years of project management experience with a focus on architecture, construction, performance, design, or related fields.
• Experience with event spaces, theatre, performing arts, or buildings, either through direct experience or professional project management work.
• Demonstrated success managing planning processes, utilizing construction terminology and building systems, and understanding overall project sequence/timing.
• Fundamental understanding of AV system functionality and installation process and techniques.
• Ability to read and comprehend project technical documents including, but not limited to, engineering and architectural drawings, schedules, test reports, or commissioning documents.
• Proven ability to manage multiple projects simultaneously.
• Familiarity with typical project management tools (e.g., MS Project, Planera, Trello, Asana).
• Excellent written, verbal, and presentation communication skills including an excellent working knowledge of Microsoft and G Suite applications.
• Proven ability to manage complex budgets, including tracking, forecasting, and reporting.

Desirable

• AV, IT, broadcast and/or telecommunications experience is advantageous.
• A formal qualification/degree in Project Management (Architecture/Interior/AV/Entertainment) strongly preferred.
• Relevant construction-related safety training is a plus.

Interpersonal Skills

• Ability to work in a collaborative and fast-paced environment with a high degree of self-motivation and initiative.
• Ability to manage multiple projects simultaneously.
• Detail-oriented with the ability to think, plan, and execute multiple projects in different phases simultaneously with little direct supervision.
• Able to work calmly and effectively under pressure.
• Flexibility and adaptability to changing business needs.
• Ability to build relationships with colleagues, clients, vendors, stakeholders, and manage relationships with colleagues, clients, vendors, stakeholders, and management.

What’s in it for you?

This is a fixed-term, full-time role with flexibility built in. You’ll be UK-based, working with flexible hours between 8am-8pm, Monday to Friday, and enjoy with the ability to work from home balanced with studio collaboration, site visits, and project meetings. Working patterns will be agreed with your manager to support project commitments and collaboration across our global team.

Whilst most work takes place during standard business hours, some flexibility may occasionally be required to support colleagues, clients, and projects across different time zones. You'll be based in London or Bristol, with opportunities for travel domestically and internationally for projects, team gatherings, and studio events.

• Ability to request unlimited paid time off under our Take-What-You-Need (TWYN) leave policy, on top of your statutory annual leave entitlement
• Studio closure between Christmas and New Year's Day, providing additional paid time off each year
• Annual company bonus scheme, subject to company performance
• Pension auto‑enrolment
• Monthly live event tickets allowance to experience the events, venues, and spaces that inspire our work and that we help bring to life
• Home working contribution towards internet and utilities
• Private Health Insurance after two years for you and your dependants
• Laptop and peripherals provided
• Company mobile phone scheme

As you grow with Charcoalblue, so do your benefits – we’re in it for the long term.

Start Date

December 2026 - January 2027

Salary

The salary range for this role is £52,000 - £66,000 per annum for a forty (40) hour week.

We believe in fair and transparent pay. The salary offered will reflect your skills, experience, and potential contribution to the role. Alongside your salary, you'll enjoy a range of benefits and opportunities designed to support you both professionally and personally as part of the Charcoalblue team. Visit our careers page to find out more.

Equity, Diversity & Inclusion Overview

We are committed to becoming an increasingly inclusive organization. We continuously work to eliminate unfair and discriminatory practices within the company while encouraging full and equal contributions from our diverse community.

Our mission is to foster an inclusive ethos by creating a welcoming work environment across our global practice. We provide recruitment opportunities that are open to all and encourage applications from candidates of diverse backgrounds to ensure our global team reflects the clients we collaborate with and the communities we serve.

If you require this application in a different format or need support during the application process, please contact Natalia Abril ([e-mail]) or via telephone at [phone]. If you have any questions about accessibility or how the role may accommodate your personal circumstances, please reach out.

Charcoalblue strives to provide an environment free from discrimination and is committed to ensuring that all clients and customers can access the services and products we offer, across our three regions. We believe that all individuals – employees and clients alike – are entitled to be treated with respect and dignity.

Charcoalblue is widely regarded as the most exciting and innovative theatre, acoustics, and experience consultancy in the world. We specialise in the performing arts, live entertainment, media, technology, education, experiential, hospitality, workplace and cultural sectors.

We imagine, design, and deliver captivating spaces that entertain, educate, and transform individuals through collective experiences. Guided by listening, collaboration, and a passion for innovation, excellence, emotion, and theatricality, we strive to create extraordinary moments.

Since our inception in the UK in 2004, Charcoalblue is now the largest organization of its kind, delivering projects to every corner of the globe. We operate as a cohesive and collaborative team with studios in London and Bristol in the UK, New York, Chicago, and San Francisco in the US, and Melbourne in Australia.