Project Management Systems & Tools – Subject Matter Expert

baesystems; Portsmouth; Hybrid; GBP 45,000 - 75,000; Full time

Job summary

BAE Systems in the UK is recruiting a Project Management Systems & Tools - SME based at Portsmouth, with hybrid working options available. The role sits in the IT Project, Information & Data team and provides specialist guidance on PM processes, tools and data across the business.

You will support system enhancements, resolve issues, and work with stakeholders to embed new ways of working while ensuring effective project delivery and timely UAT execution.

Qualifications

• Deep knowledge of project management processes, tools and governance across the business.
• Ability to analyse issues, identify improvements and implement solutions with stakeholders.
• Experience with UAT scripts, scenarios, evidence and sign-off.

Responsibilities

• Represent PM knowledge as SME and report to the Business Capability Lead.
• Maintain and improve PM systems, processes and data.
• Support ELS, incident/defect resolution and design/build/test requests.
• Provide cross-functional support and advisory across the business.

Skills

Project Management

MSPS (MS Project Server)

SAP

Process improvement

Tools

MS Project Server

SAP

Job description

Job Title: Project Management Systems & Tools - SME

Location: Portsmouth Naval Base or Portsmouth Broad Oak

We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

Grade: GG10

You’re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development.

We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don’t feel you can talk to your line manager, you can contact your HRBP.

PLEASE NOTE: Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity.

Role Description:

Working within the IT Project, Information & Data team, this role acts as the link between Project Management and IT, ensuring project management systems, tools and processes are effectively supported and continuously improved across the business. The SME provides specialist guidance to users, supports system enhancements and change initiatives, helps resolve issues, and works closely with stakeholders to embed new ways of working.

Core duties:

• The Subject Matter Experts (SME’s) within Business Capability will represent Project Management area of expertise and report to the Business Capability Lead (BCL)
• A professional with extensive knowledge of the process, procedures, systems, toolsets and ways of working for Project Management, within the business, gained through experience
• Supporting the BCLs and in some case be responsible for the compilation and execution of User Acceptance Testing (UAT) scripts, scenarios, evidence and sign off.
• Supporting the Early Life Support (ELS), incident/defect resolution and new demands including design, build & test
• Offering business wide support and advice on the applicable functional area

Essential Skills:

• A deep understanding of the project management functional area of the Business including its processes, the toolsets and connectivity within the systems
• Strong understanding of project management systems, processes and data, with the ability to analyse issues, identify improvements and work effectively with stakeholders to implement solutions across the business
• Experience of MSPS (Microsoft Project Server) and working knowledge of SAP
• Strong attention to details, problem-solving techniques and understanding of policies/processes within the functional area

The IT Project, Information & Data team:

The team is a cross functional team with 50-60 people and sits centrally within Defence Solutions - Maritime Services ensuring all areas of the Business are covered and supported with any IT system change that needs to be embedded. They also support data changes and offer advice and guidance to Business users about core system processes, enhancements and data visualisation.

As the world has evolved, so has the way we work. Our working approach, will enable you to have flexibility with your working hours, depending on your role and location. This could include accruing hours as well as flexibility around start and finish times, ensuring you can balance life at work, on site and life at home.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 15th October 2026