Project Management Officer

Bute Energy; Cardiff; Hybrid; GBP 38,000; Full time

Job description

About Bute Energy

At Bute Energy, our mission is to create renewable energy projects that deliver a wealthier, healthier Wales – we want to make the Welsh weather work for Wales through the biggest business investment in the rural economy in a generation. We will create thousands of jobs, give millions of pounds a year to community funds and help rural communities get ready for a net zero future. All of this while helping to reduce energy bills in the long term – onshore wind is the cheapest electricity on the grid.

Bute Energy has built up a market-leading pipeline of Energy Park projects in Wales, which will combine the latest technology for onshore wind and solar generation to provide projects that will be delivering the biggest business investment in rural Wales in a generation.

At Bute Energy, our core values of courage, passion, community and integrity are central to our mission to work towards a sustainable world, now and for future generations; and to deliver green energy generation and infrastructure that benefits local communities and society as a whole.

We are a business that truly has people at the heart of everything we do, and we work hard to ensure that our people are supported and encouraged to succeed. We are proud of our culture and values and strive to ensure that every one of our people have that "feeling of belonging” and can bring their whole selves to work. This is an exciting opportunity to join a high growth business and contribute to helping Wales reach its Net Zero targets.

What you can expect as a Bute Energy colleague

• Full flexibility with the option to work from home or in the office as needed.
• Flexitime with the ability to work core hours and take time back in lieu throughout the week.
• Fridays are allocated as ‘no meeting’ days to ensure down time at the end of the week.
• 28 days annual leave, plus bank holidays.
• Private Medical Insurance from day 1 with cover for immediate family including spouse or partner and children, including direct mental health pathways and support.
• Annual pay review and discretionary bonus.
• Employer pension contributions up to 7%.
• Ability to opt into the Pension Salary Exchange scheme equating to an extra 0.7% of employer pension contributions.
• Electric car scheme via salary sacrifice.
• Life assurance cover and income protection.
• Travel insurance.
• Suite of enhanced policies and provisions to support colleagues through all the moments that matter.
• Regular team socials, activities, sporting events and charity fundraisers.

The Role

SALARY: Starting from £38,000 per annum (Skills and experience dependent)

REPORTS TO: PMO Manager

LOCATION: Cardiff

Main Responsibilities

• Provide direct support to the Cluster Project Teams to deliver Projects in line with strategy from land identification through to planning consent, construction and operation;
• Consult and coordinate with various stakeholders including: Senior Project Managers (SPMs), Project Managers (PMs), Associate Project Managers (APMs) and Project Scheduler, etc on Project Reporting, including:
• Responsible for coordinating the preparation, collation, review analysis, and update of Project Management Reports (PMRs) and related Project reports for publication for committee meetings;
• Responsible to assure the quality and accuracy of all project data and artefacts produced by the Cluster Project Teams;
• To analyse performance of Projects against the agreed Baseline and communicate it to the Cluster Project Teams to ensure effective progress;
• Manage Project change through robust assumptions management and change control mitigation to ensure that only documented and authorised changes are made at the right level;
• Ensure ongoing risk assessments and mitigations across all Projects and risk registers are reviewed and updated (Cluster Project Team responsible for Project Risk Registers);
• Maintain reporting whilst ensuring that schedules and Projects adhere to the Portfolio Governance Framework processes;
• Report progress, performance, and forecasts of Projects to the Development Director and SPMs;
• Work with Cluster Project Team and Finance Team to ensure that contractor’s and supplier’s data is received in a timely manner, in an appropriate format and to the required quality, including:
• Annual budget forecasting – PMs should take the lead – PMO should ensure it has been completed and provide Portfolio analysis;
• Quarterly forecast utilisation for Finance drawdowns & analysis;
• Prepare evidence for PMs to approve invoices;
• Support Cluster Project Team with the creation of purchase orders (POs) for any new appointments / variations and liaise with consultants for a smooth invoice process / tracking spend against PO;
• Work with the Cluster Project Teams in the drafting of Contract Approval Forms (CAFs) for contract work, ensuring collation and timeous submission of for all necessary approvals;
• Support the implementation and management of Project Management & Reporting software and processes;
• Analyse procurement activities for each Project and monitor the delivery of the scope of works provided by external consultants against budget and schedule, including;
• Support the preparation of Invitation to Tender (ITT) documents for any Project related work packages required;
• Arrange contracts for drafting to final signatories through dialogue with the Consultant, in-house Legal, Finance, PM, SPM and Project Director;
• Update site visit trackers and risk assessments;
• Provide inputs such as financial modelling or process of reviewing Pre-Application Consultation (PAC) /Submission documents into Key Decision Sheet (KDS)’ for key milestones;
• Keeping a track of document reviews for key milestones, ensuring review times and receipts of chapters are scheduled in calendars for the relevant people; and,
• In consultation with the APMs, regularly updating the Development of National Significance (DNS) Tracker to keep up to date on any DNS Applications.

What we look for in return

Knowledge & Skills

• Excellent written, verbal, and interpersonal skills.
• Strong personal resilience and ability to adapt to different situations.
• Excellent organisational skills and an attention to detail.
• Strong project reporting and documentation skills, ensuring that all project data is accurate, aligned with the baseline, and easily accessible.
• Proficiency in monitoring project performance against agreed baselines and identifying any deviations or risks that may affect project delivery.
• Proficient IT skills in Word, Excel, PowerPoint, and MS project.
• Handling and co-ordinating inputs from team members.
• Motivated and comfortable working as part of a team or on an individual basis.
• An understanding of, and experience in, working in the renewable energy industry would be an advantage.
• Welsh language skills would be an advantage.

Experience & Qualifications

• Experience working in a similar role in an environmental, engineering, technical, business systems based industry or have a relevant professional/academic qualification within either Planning or Environmental disciplines.

What does our culture mean to us and you?

At Bute Energy we are committed to having a workplace that encourages and promotes diversity, equity and inclusion. This means taking account of social or personal challenges that some colleagues may face and making available, the right workplace environment, resources and opportunities, which allow all of us at Bute Energy, to THRIVE.

Our culture and the way we do things is centred around ‘belonging’ and we hang everything off #belongatbute. We believe that everyone should be able to be their true authentic self at Bute Energy and encourage this through promoting an inclusive environment which values and encourages different perspectives, thoughts, ideas and backgrounds, to ensure a truly innovative and exciting place to work.

We do not accept any discriminatory attitudes or behaviours. Every single colleague and potential colleague who wishes to join us, should feel confident in equality of opportunity and be free from any bullying, discrimination or harassment on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We hope and encourage all suitably qualified individuals to feel comfortable and energised to join our dedicated team and contribute to Wales’ shift towards sustainable energy solutions.