Project Management Assistant

Luxoft; United Kingdom; Remote; GBP 30,000 - 40,000; Full time

Job summary

A leading technology company in the United Kingdom is seeking a Project Management Assistant to support project reporting and analysis. The role involves staff management support, onboarding new employees, and creating internal reports. Candidates should have advanced Excel skills and strong communication abilities. This is an opportunity to develop in a progressive environment with a focus on collaboration and efficiency.

Qualifications

• Advanced proficiency in Excel including VLOOKUP and PivotTables.
• Fluent in English with strong communication skills.
• Excellent organizational and analytical abilities.

Responsibilities

• Support staff management including onboarding and offboarding.
• Coordinate hiring processes at customer premises.
• Create client-specific and internal project reports.
• Maintain employee data and manage resource allocation.
• Provide administrative support for team events and meetings.

Skills

Advanced Excel skills (VLOOKUP, PivotTables, etc.)

Proficiency in English

Strong written and verbal communication skills

Quick learner

Ability to work under tight deadlines and prioritize effectively

Self-initiative and independence

Excellent organizational skills

Good analytical skills and diligence with accounts and data

Problem-solving abilities

Advanced MS Office skills (Outlook, Word, PowerPoint)

Tools

Confluence

Atlassian Jira

Job description

Project description

Join Luxoft and become a member of our open-minded, progressive, and professional team. You will have the chance to grow your technical and soft skills and develop thorough expertise in our clients' industries. The PMA is a key role, working closely with Program and Project Managers, providing support in project reporting, analysis, and delivery. You will collaborate with departments such as Financial Partners, Reporting Office, and Invoicing Department, supporting stakeholders as a PMA to identify cost-effective approaches, leverage existing systems, and mitigate operational and business risks.

Responsibilities

• Staff Management Support
• Employees onboarding, transfers, and offboarding in customer and Luxoft internal systems
• Coordination of the hiring process at customer premises
• Arranging accommodation for new joiners, stakeholder notification, initiating start requests, and guiding new employees with initial questions
• Maintaining employee data in internal tools
• Project-specific support including collaboration with stakeholders such as Financial Management, Business Counterparties, Program and Project Managers, and internal management levels
• Creating client-specific and internal project reports
• Coordinating time tracking and absence requests, collecting and validating timesheet data, and managing workforce allocation
• Preparing resource utilization and billability reports
• Providing project status and governance reports
• Developing ad hoc reports
• Administrative support such as processing expense requests, organizing team events, workshops, client visits, management meetings, and tracking actions
• Handling ad-hoc requests

Skills

Must have

• Advanced Excel skills (VLOOKUP, PivotTables, etc.)
• Proficiency in English
• Strong written and verbal communication skills
• Quick learner
• Ability to work under tight deadlines and prioritize effectively
• Self-initiative and independence
• Excellent organizational skills
• Good analytical skills and diligence with accounts and data
• Problem-solving abilities
• Advanced MS Office skills (Outlook, Word, PowerPoint)

Nice to have

• Experience with Confluence and Atlassian Jira