Project & Events Manager (Maternity Cover)

Crafts Council; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

The Crafts Council Gallery seeks an organized Events Co-ordinator to plan and deliver a range of events and projects. You will work across exhibitions, talks, receptions and fundraising activities, coordinating timelines, vendors, guest lists and on-site delivery to raise the profile of QEST and alumni networks.

You will also support communications and budgeting activities, and help manage data through our CRM and fundraising platforms, ensuring successful post-event evaluation and reporting.

Responsibilities

• Organise and deliver events with timelines, liaising with third parties and alumni.
• Coordinate curation, logistics, guest lists and on-site operations.
• Conduct post-event evaluation and reporting.
• Assist with developing and delivering other projects and opportunities as needed.
• Build guest lists and track event attendance in CRM (Salesforce).
• Send invitations and manage responses in Eventbrite.
• Host online fundraising auctions on platforms like Givergy.
• Utilise Microsoft Office Suite.

Tools

Salesforce

Eventbrite

Givergy

Microsoft Office

Job description

Looking ahead to the festive season? Host an unforgettable gathering at the Crafts Council Gallery

To organise and deliver events and projects, to raise the profile of QEST and our alumni, grow our networks and raise funds for the charity, reaching potential applicants, supporters and craft world contacts. Events and projects may include showcase/exhibition opportunities, talks, receptions, dinners, awards and other opportunities. Events Organising and delivering events: creating and adhering to event timelines; liaising with third parties, suppliers and QEST Alumni; curation and logistics; guest list management; on-site co-ordination; post-event evaluation. Projects Manage Awards (separate to our main Grants programmes) such as the QEST Sanderson Rising Star Craft Award (biennial), the annual Sustainable Craft Prize and QEST Award for Excellence. Tasks may include drafting briefs and application guidance, creating timelines and marking sheets, designing application forms, co-ordinating judges, collating scores, liaising with applicants. Develop, manage and deliver other projects and opportunities as they arise. Communications Working with the Communications Manager to ensure the effective promotion of QEST events and projects utilising appropriate channels, including QEST’s digital platforms (website, Instagram, LinkedIn), general and targeted e-newsletters, partner networks, PR networks and others as required. Finance Working with the Head of Finance to create and adhere to event and project budgets, track spending, ensure invoices are processed and paid in a timely manner.

Data and Systems Administration

• Building guest lists and tracking event attendance in our CRM, Salesforce.
• Sending invitations and managing responses in Eventbrite, or other appropriate systems.
• Hosting fundraising online auctions on eg Givergy, or other appropriate platforms.
• Utilising Microsoft Office Suite.