Project Document Controller & Assistant

Quanta Consultancy Services Ltd; London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading consultancy in pharmaceuticals is seeking a Project Document Controller & Assistant in London. The successful candidate will manage the documentation process, support project teams, and ensure all documents are properly filed. This role requires strong organizational skills and experience with document control systems like Aconex and SharePoint. Ideal for someone with a background in engineering or pharmaceuticals and excellent communication skills.

Qualifications

• Proven experience in a similar role in a project environment.
• Strong knowledge of document control systems.
• Excellent organizational skills with high attention to detail.

Responsibilities

• Act as the primary administrator for the project document control platform.
• Maintain and update the document management system.
• Coordinate document workflows and manage submission milestones.

Skills

Document control systems expertise

Organizational skills

Strong communication skills

Proficiency with Microsoft Office Suite

Tools

Aconex

SharePoint

Microsoft Excel

Job description

Project Document Controller & Assistant - UK, London - 24 Month Contract

Do you want to be involved with exciting pharmaceutical projects?

When it comes to the development and production of veterinary vaccines, our pharmaceutical client has the largest centre in the industry worldwide and is a Centre of Excellence; employing more than 1000 people. They are looking to add to their team and require a Project Document Controller & Assistant.

Essential Duties and Responsibilities for this role include, but are not limited to, the following:

• Act as the primary administrator and point of contact for the project document control platform (e.g., Aconex, Asite, PIMS, SharePoint, or equivalent).
• Maintain and update the document management system, ensuring proper version control, metadata tagging, and audit readiness.
• Coordinate document workflows: issue, review, approval, and distribution; working to design new processes for optimise efficiency.
• Ensure all project documentation is accurately filed and organised in accordance with internal procedures and industry standards. Assist internal and external stakeholders to ensure complete and up-to-date documentation submission.
• Provide support during audits and project reviews by retrieving or compiling documentation.
• Manage submission milestones, manage RFI logs and approval chains to ensure relevant personnel are notified appropriately to aid timely completion.
• Onboard new Project team members; train and support to use documentation management systems, document submission and review protocols. Develop guides and training resources on key functions and processes utilised by the Project.
• Monitor and ensure appropriate access permissions for Project Team members.
• Help the Main Contractor to manage the systems list, RFI log, punches.
• Support Project managers in updating the Project Execution Plan and in developing a turnover & commissioning plan.

Desirable Experience:

• Proven experience in a similar role in a project environment, ideally within engineering, construction, or pharmaceutical industries.
• Strong working knowledge of document control systems (e.g., Aconex, Viewpoint, SharePoint, PIMS or similar platforms).
• Excellent organisational skills with high attention to detail and accuracy.
• Strong verbal and written communication skills in English.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, Teams, PowerPoint).
• Ability to handle sensitive information confidentially and professionally.
• Capable of working independently and managing multiple priorities.

If this role is of interest to you, please apply now!

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