Project Document Controller & Assistant

Quanta Consultancy Services Ltd; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading consultancy firm in London is seeking a Project Document Controller & Assistant for a 24-month contract. You will be responsible for managing document workflows and ensuring audit readiness for pharmaceutical projects. The ideal candidate must have experience in similar roles and proficiency in document control systems like Aconex and SharePoint. Strong organizational and communication skills are essential. If interested, please apply now.

Qualifications

• Proven experience in a similar role in a project environment, ideally within engineering, construction, or pharmaceutical industries.
• Excellent organizational skills with high attention to detail and accuracy.
• Strong verbal and written communication skills in English.

Responsibilities

• Act as the primary administrator and point of contact for the project document control platform.
• Maintain and update the document management system, ensuring proper version control.
• Coordinate document workflows: issue, review, approval, and distribution.

Skills

Document control systems knowledge

Organizational skills

Communication skills

Microsoft Office Suite proficiency

Tools

Aconex

SharePoint

Job description

Overview

Project Document Controller & Assistant - UK, London - 24 Month Contract

Do you want to be involved with exciting pharmaceutical projects? Our pharmaceutical client has the largest centre in the industry worldwide and is a Centre of Excellence, employing more than 1000 people. They are looking to add to their team and require a Project Document Controller & Assistant.

Responsibilities

• Act as the primary administrator and point of contact for the project document control platform (e.g., Aconex, Asite, PIMS, SharePoint, or equivalent).
• Maintain and update the document management system, ensuring proper version control, metadata tagging, and audit readiness.
• Coordinate document workflows: issue, review, approval, and distribution; work to design new processes for optimise efficiency.
• Ensure all project documentation is accurately filed and organised in accordance with internal procedures and industry standards. Assist internal and external stakeholders to ensure complete and up-to-date documentation submission.
• Provide support during audits and project reviews by retrieving or compiling documentation.
• Manage submission milestones, manage RFI logs and approval chains to ensure relevant personnel are notified appropriately to aid timely completion.
• Onboard new project team members; train and support to use documentation management systems, document submission and review protocols. Develop guides and training resources on key functions and processes utilised by the Project.
• Monitor and ensure appropriate access permissions for Project Team members.
• Help the Main Contractor to manage the systems list, RFI log, punches.
• Support Project managers in updating the Project Execution Plan and in developing a turnover & commissioning plan.

Desirable Experience

• Proven experience in a similar role in a project environment, ideally within engineering, construction, or pharmaceutical industries.
• Strong working knowledge of document control systems (e.g., Aconex, Viewpoint, SharePoint, PIMS or similar platforms).
• Excellent organisational skills with high attention to detail and accuracy.
• Strong verbal and written communication skills in English.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, Teams, PowerPoint).
• Ability to handle sensitive information confidentially and professionally.
• Capable of working independently and managing multiple priorities.
• Right to work in the UK.

If this role is of interest, please apply now!