Project Coordinator - UK Cancer Vaccine AI Scientist & Supercomputing

University-of-Oxford; Oxford; On-site; GBP 36,000 - 45,000; Full time

Job summary

University of Oxford seeks a Project Coordinator for the UK Cancer Vaccine AI Scientist & Supercomputing project within the Nuffield Department of Medicine. You will support the Programme Director, manage project processes, and coordinate teams, meetings, budgets and external engagements across partners including NHS, government, funders and industry.

You will deliver executive support, diary management, briefing documents and correspondence while utilising AI tools to improve administrative

Qualifications

• Educated to degree level or equivalent experience.
• Proven ability to deliver day-to-day project activities and milestones.
• Strong organisational skills and attention to detail.

Responsibilities

• Support Programme Director and senior leadership in coordinating activities, budgets and meetings.
• Prepare briefing documents, minutes, and correspondence for senior-level meetings and visits.
• Coordinate recruitment, onboarding and HR processes across the programme.

Skills

Project coordination

Budget management

Meeting coordination

Stakeholder engagement

Education

University degree

Tools

AI tools

Job description

Oxford Centre for Immuno-Oncology, Old Road Campus Research Building, Roosevelt Drive, Headington, Oxford, OX3 7DQ

We are seeking to appoint a Project Coordinator (UK Cancer Vaccine AI Scientist & Supercomputing) to join the Nuffield Department of Medicine, University of Oxford, working on an state of the art project funded by Advanced Research & Innovation Agency.

Reporting to Dr Lennard Lee, Programme Director, you will serve as UK Cancer Vaccine AI Scientist & Supercomputing Project Coordinator, performing a Chief of Staff function for the programme.

The UK Cancer Vaccine AI Scientist & Supercomputing Project is a government-supported national flagship research initiative hosted by the University of Oxford. The project integrates sovereign AI supercomputing, AI Scientists, automated laboratories, advanced immunology and near-patient manufacturing to accelerate the development of safer and better personalised cancer vaccines for NHS patients.

The project establishes an end-to-end strategy to connect AI-led target discovery with autonomous experimental validation, vaccine manufacturing and NHS clinical trials. Experimental and clinical results feed back into the AI Scientist, creating a recursive self-improvement cycle of learning and discovery from computational prediction through to patient delivery.

You will support the Programme Director and senior leadership team to facilitate project operations and keep this complex multidisciplinary project running smoothly. They will take ownership of defined programme processes and activities across team coordination, budgets, meetings, events, communications, external engagement and executive support, monitoring milestones and expenditure and ensuring actions are progressed. The post holder will also work closely with University, NHS, government, funder, industry and technology partners and support senior-level meetings, government and dignitary visits and project events.

With excellent interpersonal and communication skills to build effective relationships with colleagues and stakeholders, alongside experience of project planning/managing project activities and excellent organisational skills, you will work closely with University, NHS, government, funder, industry and technology partners and support senior-level meetings, government and dignitary visits and programme events. They will provide high-quality support to the Programme Director and team, including delivering the strategy, project management, team diary and meeting coordination, briefing documents, minutes and correspondence, and use AI tools to improve administrative efficiency. They will also support recruitment, onboarding, team coordination and HR processes across the wider programme.

It is essential that you are educated to degree level or have demonstrable equivalent experience in project coordination. You will have proven ability to take ownership for day-to-day delivery of project activities to enable progress on deliverables and completion of milestones and a detailed-oriented with analysis skill and problem-solving abilities. Demonstrableexperience of project planning/managing project activities and excellent organisational skills,working in scaling up small to medium teams or similarly in a fast-moving organisation andexperience in taking ownership of defined programme processes and activities across team coordination, budgets, meetings are essential aspects we look for.

This position is offered full time on a fixed term contract until 30 September 2030 and is funded by ARIA.

Salary (£) : Standard Grade 6: £35,681 - £41,636 with a discretionary range to £45,212 p.a. (pro rata). This is inclusive of a pensionable Oxford University Weighting of £1,730 per year (pro rata).