Project Coordinator | Larkhill

VIVO Defence Services; Larkhill; On-site; GBP 23,400 - 28,600; Full time

Benefits offered by this job

Up to 6% contributory pension scheme

25 days annual leave plus bank holidays

Volunteer leave

One paid professional subscription

Life Assurance Policy

Job summary

VIVO Defence Services seeks a Project Coordinator based in Larkhill, England. The role focuses on managing documentation and ensuring accurate submission of commercial records. Candidates should have strong administrative skills, proficiency in IT tools like Excel and SharePoint, and ideally experience with MAXIMO.

Offering a salary of up to £26,000 and benefits including 25 days annual leave, a contributory pension scheme, and life assurance, this position is a great opportunity to contribute to the UK's military facilities management.

Qualifications

• Strong data management and a keen eye for accuracy and detail.
• Ability to prioritize tasks under pressure and meet tight deadlines.
• Confidence to challenge non-compliant paperwork.

Responsibilities

• Manage documentation and ensure timely submission of commercial records.
• Prepare and maintain performance reports.
• Support management with audits and assurance checks.

Skills

Strong data management and administrative skills

Excellent communication skills

Proficiency in Word and Excel

Experience with MAXIMO

Education

NVQ Level 2 qualification in Administration

Tools

MAXIMO

SharePoint

Job description

Who We Are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO combines experience with innovation.

Location

Office based in Larkhill, Wiltshire, GB, SP4 8NR.

Contract

Full Time, Permanent.

Working Hours

Monday to Friday, 8:00 AM to 5:00 PM.

Salary

Up to £26,000, dependent on experience.

What You’ll Be Doing

As a Project Coordinator in our Larkhill office, you will be at the heart of our Billable Works process. Responsibilities include managing documentation and ensuring the accurate and timely submission of commercial records in line with client policies. You will maintain our systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams.

The role also involves preparing and maintaining performance reports using Excel, MAXIMO, and other tools. You will communicate with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward. Supporting management with audits, assurance checks, and corrective actions will form part of your duties, along with assisting on IT developments, system testing, and identifying smarter, more efficient ways of working.

What We’re Looking For

We seek a candidate with an NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience. Strong data management and administrative skills with a keen eye for accuracy and detail are essential. The ability to prioritise tasks under pressure and meet tight deadlines is required. Excellent communication skills and confidence to challenge non‑compliant paperwork are also important, as is the ability to work collaboratively as part of a team.

Good IT skills, particularly in Word, Excel, and SharePoint, are necessary. Experience with MAXIMO or a commercial or project environment would be an advantage, though it is not essential.

Benefits

• Up to 6% contributory pension scheme
• 25 days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy

EEO and Disability

VIVO is committed to building a diverse and inclusive organisation that supports the needs of all. We make reasonable adjustments at interview through to employment and strongly encourage applications from a diverse candidate pool. We are proudly a Disability Confident Leader, and disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.