Project Coordinator for Leading Headhunting Firm in Mayfair - £30-35k

ZipRecruiter; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global executive search firm seeks a Project Coordinator to support administrative functions in their dynamic London office. This role demands excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Ideal candidates are proactive, team-oriented, and ready to contribute to a vibrant company culture.

Qualifications

• Experience in an administrative or support role, ideally in a corporate or commercial setting.
• Proactive mindset and willingness to learn.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Assist with the coordination of search assignments and project documentation.
• Provide general administrative assistance to the wider sector teams.
• Attend and take notes at internal meetings as required.

Skills

Organisational skills

Attention to detail

Communication

Team collaboration

Tools

Microsoft Office

Job description

Job Description

This global, market leading executive search firm is looking for a Project Coordinator to help support the team will all admin and logistics surrounding the mandates they work on. You will be based in stunning, modern open plan Mayfair offices amongst the most driven, dynamic and fun team. The role is incredibly varied and will require someone who likes to work at a fast pace in an ever-changing environment. The team are supportive and the company culture really is fabulous. The role will involve:

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• Project Support:
  
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  \tAssist with the coordination of search assignments by scheduling meetings and interviews
  
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  \tHelp prepare key project documents such as candidate briefing documents, search updates, and shortlists
  
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  \tAssist with the post-placement engagement, ensuring touch points with placed candidates are scheduled, feedback sessions on the search process is scheduled, and case studies are written and signed off
  
  \tAdministrative Support:
  
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  \tAssist the Project Managers with scheduling business development meetings for the Partners
  
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  \tAssist with adhoc administrative tasks (e.g. travel, restaurant reservations, external room bookings etc)
  
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  \tAssist with general office administration (e.g. ordering office supplies, answering the mainline, etc)
  
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  \tAssist with any other wider LCap initiatives when required. Including, but not limited to, company offsites, social events, client events, etc
  
  \tTeam Support:
  
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  \tProvide general administrative assistance to the wider sector teams
  
  \t•
  
  \tAttend and take notes at internal meetings as required
  
  \tLearning & Development:
  
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  \tTake part in training sessions and learn about the executive search process, tools, and business operations
  
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  \tProactively seek opportunities to expand knowledge and contribute to team initiatives
  
  \tKey Skills / Experience
  
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  \tExperience in an administrative or support role, ideally in a corporate or commercial setting
  
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  \tStrong attention to detail and organisational skills
  
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  \tComfortable using Microsoft Office (Word, PowerPoint, Excel) and willing to learn new systems (CRM, ATS)
  
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  \tA proactive mindset and willingness to learn
  
  \t•
  
  \tGreat communication and team collaboration skills
  
  \t•
  
  \tAbility to manage multiple tasks and deadlines
  
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  \tA desire to be in the office 3-4 days a week
  
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  \tFluency in another would be advantageous

Strong organisation skills are required along with the ability to prioritise, use your initiative and work independently and as part of a team. As you will be liaising with high profile clients and candidates strong communication skills are required along with the ability to build rapport and have a confident phone manner. This is a wonderful opportunity to join a world leading team with a fabulous company culture in stunning new offices.