Project Coordinator (Events)

Job Description

Applications should be shared via email by 4pm on Friday 18th April - send your CV to talent@oddityevents.com

Are you a passionate events professional looking for your next role? Do you have two years of experience in an event management role and want to try your hand at agency life? Do you thrive in a fast-paced environment? Then this job could be for you!

Contract type: Permanent, full-time

Compensation:

£28,000 - £30,000 per annum salary (based on experience)

• 31 days holiday (including public holidays)
• Discretionary Christmas bonus
• Hybrid working

Core working hours: Full time, 37.5 hours per week. Overtime may be required from time to time, including early starts and late evenings, when events occur. Domestic and overseas travel may be required from time to time. Weekend work and overtime will be compensated as time off in lieu.

Location: Soho/Tottenham Court Road, Central London

The company:

Oddity Events & Marketing is an award-winning event management agency based in Central London, delivering events all over the world. We are a small but dynamic team, and our clients include global charities, NGOs, and corporate businesses, including Asthma + Lung UK, Alexion, Be the Business, Centre for Ageing Better, Heathrow, Sage, Strava, the Tony Blair Institute for Global Change, and Uber.

Purpose of the role:

This is a mid-level role for an organised, proactive and dynamic person, with strong communication and time management skills. You must have a minimum of two years of experience in an events role and be able to lead the delivery of small-scale events such as private dinners, webinars, Parliamentary events and drinks receptions. You will also be required to support the Events Manager with the delivery of large-scale events, taking ownership of project workstreams, e.g. management, sponsor management, and registration management.

You will be required to:

• Lead the Project Executive(s) to guarantee the successful delivery of events for our clients
• Oversee the output of the Project Executive(s) on their owned projects, ensuring the work is efficient and streamlined, keeping profitability in mind for every project.
• Report to the Events Manager with progress updates and risks for each project or workstream you own
• Support with marketing initiatives and new business activity for the agency
• Lead and contribute to internal and external meetings with clients, delivery partners and suppliers
• Manage budgets of various scales with accuracy and a commercial approach.

General duties:

• Lead on day-to-day planning of events and client projects, producing and monitoring project plans, delegating tasks and overseeing the work of the Project Executive(s).
• Attend and facilitate client meetings, ensuring timely follow-up
• Monitor communications to and from clients, being responsive and proactive
• Provide ad-hoc support as required by the wider team
• Support on new business, including proposal writing and concept development
• Represent the agency at industry events

Essential skills, knowledge and experience:

• At least two years of experience in an events role is essential
• Excellent Microsoft Word, Excel and Outlook skills
• Knowledge of Instagram and LinkedIn
• Excellent spoken and written English
• Highly organised with good time management skills
• Attention to detail is essential within this role
• Ability to work with and without supervision
• Proactive with suggesting solutions and offering support
• Comfortable to work remotely but communicate effectively about their progress on assignments, workload and priorities
• Flexibility and willingness to go above and beyond when required

Further skills, not necessary but an advantage:

• Experience of working in an events agency
• Knowledge or experience in using Slack, MailChimp and Zkipster
• Knowledge of UK venues
• Experience of using a CRM system

Oddity culture:

Align the Oddity brand values and vision to your work:

Honesty

• Be transparent and honest every day. Ensure your team is updated with the progress on your tasks and assignments, being clear about whether you can meet a deadline and being honest if you need more time.
• Don’t be afraid to ask questions and speak up when you need more support. We understand that you’ll be learning and mistakes sometimes happen!

Personality

• Always be your most authentic self.
• Bring big, creative ideas to the table and talk about what inspires you every day.

Inclusivity

• Oddity does not tolerate discrimination of any form. We strive to make everything we do inclusive of people of all backgrounds, sexualities, ethnicities, religions, and abilities.

Purpose

• As a small agency, we have to be efficient and purposeful. We don’t believe in creating work for work’s sake. We try to ensure every task is an intentional element which fits into the project delivery. This helps us demonstrate value for money to our clients.
• If you’re feeling stressed or you’re stuck on an assignment, go outside for some fresh air and then sound it out with the team. Together, we will help you develop the most efficient and effective solution.