Project Coordinator, Cell and Gene

United Parcel Service Of America; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

United Parcel Service Of America is seeking a Project Coordinator to enhance customer and operational support for cell and gene shipments. In this role, you will manage logistics and communication between project managers and clients, ensuring efficiency and compliance in the movement of critical therapies. Ideal candidates will have a strong background in logistics or pharmaceuticals, excellent communication skills, and the ability to solve problems in a fast-paced environment.

Qualifications

• 5 years experience in Pharma, Medicine, or Logistics industries required.
• Experience in courier and/or air freight industry desired.
• Excellent communication skills and attention to detail required.

Responsibilities

• Provide operational support for cell and gene shipment movements.
• Coordinate daily project operations with Control Tower and Logistics Coordinators.
• Track shipment movements through GPS and generate daily reports.

Skills

Communication

Organization

Problem Solving

Adaptability

Education

Associate degree or 4 year degree

Tools

Microsoft Office

Job description

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Job Description:

Company overview

Marken, UPS Healthcare Precision Logistics (formerly Marken, MNX & Polar Speed), the clinical and advanced therapy subsidiary of UPS Healthcare, unites expertise across healthcare and complex secure logistics to drive the success of our clients through innovation.

In this role, the candidate will provide an enhanced level of customer support and operational support for movement of any cell and gene shipment through our Marken’s network and that of our parent company, UPS. You will work with our Project Managers and with our global branches to facilitate these movements, tracking through our GPS technology and proactively acting to avoid delays and risks. Project Coordinators will provide a superior level of monitoring for these life saving therapies.

Main Duties and Responsibilities:

• Responsible for successfully support of daily project operations as it relates to cell and gene shipments, liaising with the Control Tower and Logistics Coordinators as needed.

• Support the Project Manager with set up activities

• Complete initial lane mapping support the Project Manager

• Arrange shipments with local offices and agents

• Book shipments in the Marken Maestro system

• Review lane mapping files with operations teams on a frequent basis

• Upload Maestro templates and keep these maintained if required

• Provide daily tracking reports to clients

• Report and escalate any issues to the Project Manager

• Assist the Project Manager with billing and logistics enquiries.

• Attend internal and client facing calls/meetings, providing support with meeting minutes

• Act as point of contact to the client logistics team, responding to day to day queries.

• Assist in updating activities and milestones in project plans

• Daily tracking and compliance of client specific paperwork.

• Document compliance and make visible to the client

• Work with the regulatory team to ensure trade compliance

Qualifications:

• Associate degree, 4 year degree or relevant work experience as a substitute for education

• 5 years working in the Pharma, Medicine, or Logistics industries required

• Experience in the courier and/or air freight industry desired

• Strong knowledge of PC and Microsoft Office Programs required

• Demonstrated ability to adapt and deal with enquiries & day to day issues

• Excellent communications skills required, with experience dealing with people and speaking to clients

• Must have an eye for detail and the ability to think on their feet

• Organized and skilled in tracking with the ability to multi-task and problem solve

• Flexibility in working hours

Employee Type:

Permanent

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