Project Coordinator - Architecture & Urban Design

Gensler; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A leading architecture and design firm in London seeks a Project Coordinator to support Design/Project Managers from proposal stage to project close-out. The ideal candidate will have at least 3 years of experience, strong communication skills, and proficiency in project management software. This position offers comprehensive benefits, including medical insurance and professional development reimbursements.

Benefits

Medical and Dental Insurance

Pension

Twice Annual Bonus Opportunities

Professional Development Reimbursement

Tuition Reimbursement

Qualifications

• 3+ years experience in A/E/C industries.
• Self-motivated and curious about architecture and design.
• Proficient in Microsoft Word, Excel, and meeting notes.

Responsibilities

• Support Project Managers with proposals and project phases.
• Assist with contract/proposal documentation and RFI processing.
• Use project management tools to enhance efficiency.

Skills

Communication

Project Management

Self-Motivation

Tools

Microsoft Word

Excel

InDesign

Job description

Your Role

As a Project Coordinator, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to project close-out.

Please note, this role is not remote. We look forward to working with our new Project Coordinator in our incredible London office.

What You Will Do

You will partner with Design Managers on the following:

• Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations; as well as processing the flow of submittals and RFI’s between the contractor and design team.
• Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date
• Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement
• Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics)
• General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process

Your Qualifications

• 3+ years demonstrated experience in a similar role for the A/E/C industries
• Self-motivated and naturally curious about the architecture and design process
• Proficient in Microsoft Word, Excel and capable of taking Meeting Notes
• Experience working in InDesign on presentations and organizational charts is a plus
• Excellent verbal and written communication skills
• Legal and contract review experience is a plus, but not required

Life at Gensler

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension and twice annual bonus opportunities.

As part of the firm’s commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future.

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