Project Coordinator & Admin Assistant Flexible Hybrid Role (Construction)

B2B PROMOTION; Ivybridge; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A successful construction business is seeking a Project Coordinator & Admin Assistant to join their team. This flexible hybrid role involves coordinating material orders, managing communications across various platforms, and supporting project timelines. Ideal candidates should possess exceptional organizational and communication skills, and have proficiency in Microsoft Office. The position offers a flexible structure, higher-than-average pay, and opportunities for growth and training.

Benefits

Company laptop

Mobile phone

iPad

Company vehicle for business use

Training opportunities

Qualifications

• Comfortable in or open to learning about the construction industry.
• Available and responsive to phone and email communications between 07:30 and 17:00, Monday to Friday.

Responsibilities

• Coordinating material orders, delivery schedules, and supplier communication.
• Supporting project timelines, client updates, and director task management.
• Liaising with subcontractors, clients, suppliers, and staff.
• Managing and maintaining admin systems, compliance folders, and HR records.

Skills

Exceptional organisation

Communication skills

Ability to manage information

Proficient in Microsoft Word

Proficient in Excel

Proficient in Office 365

Tools

Sage 50

Job description

Location: South Hams, Devon

Hours: Flexible 2045 hours/week

Status: Employed or Self-Employed

Salary: Higher-than-average pay, negotiable based on experience

Are you highly organised, proactive, and confident juggling multiple responsibilities?

Were a successful construction business based in the South Hams looking for a Project Coordinator & Admin Assistant to join our close-knit team. This is a flexible hybrid role suitable for someone seeking full-time involvement or part-time hours with strong week-round engagement.

Whether youre office-based, on site, or working remotely, youll be the glue that holds the back-office and site activity together coordinating tasks, maintaining communication, supporting the team and Managing Director, and keeping our fast-paced operation running smoothly.

What Youll Be Doing

Coordinating material orders, delivery schedules, and supplier communication

Supporting project timelines, client updates, and director task management

Liaising with subcontractors, clients (past and present), suppliers, and staff

Communicating with external services including Building Control, planning authorities, utilities (National Grid, Openreach, South West Water, etc.)

Managing and maintaining admin systems, compliance folders, and HR records

Printing and laminating documents at HQ when needed for site teams

Performing occasional site visits to check on PPE, First Aid, and H&S paperwork

Supporting urgent deliveries or collections when needed

Keeping communication flowing across phone, email, and WhatsApp throughout the day

What Were Looking For

Exceptional organisation and communication skills

Ability to manage multiple streams of information confidently

Proficient in Microsoft Word, Excel, and Office 365

Sage 50 Experience Or Basic Bookkeeping Skills Advantageous

Comfortable in or open to learning about the construction industry

Positive, solutions-focused approach with a willingness to muck in when needed

Available and responsive to phone and email communications between 07:30 and 17:00, MondayFriday

Whats On Offer

Flexible hours: 2045 hours per week depending on your preferred working arrangement

Employed or self-employed were open to structuring it to suit the right person

Higher-than-average pay, fully negotiable depending on experience and ability

Company laptop, mobile phone, and iPad

Company vehicle (car or van) for business use, based at HQ

Training provided in areas that interest you this can be anything from from SMSTS and bookkeeping to crane operator or slinger/signaller qualifications

A genuinely varied and rewarding role, with room to grow and develop

A great team and a business that values flexibility, responsibility, and initiative

Interested?

Send us your CV and a short note outlining your experience, working preference (part-time or full-time), and availability. Were ready to tailor the role around the right person and were excited to meet them.

REF-222904

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