Project Coordinator - 12 month contract

Unite Foundation; Bristol; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic organization is seeking a highly organized Project Coordinator to join their Technology and Construction Projects team. This role is crucial for ensuring the smooth running of various initiatives by providing essential administrative support to project managers. You will work closely with internal teams and external stakeholders, maintaining project documentation, tracking progress, and coordinating meetings. This is an excellent opportunity for a detail-oriented individual looking to develop their career in a fast-paced environment. Join a company that values inclusion and teamwork, and make a significant impact on exciting projects across the UK.

Benefits

Discretionary Annual Bonus

25 Days Paid Holiday

Generous Pension Scheme

Healthcare Cash Plan

Employee Assistance Programme

Gym Benefit

Enhanced Family Leave

Annual ShareSave Scheme

Employee Life Assurance

Discounts Portal

Qualifications

• Previous experience in project administration or coordination role preferred.
• Strong organisational and time management skills are essential.

Responsibilities

• Provide administrative support to project managers across multiple projects.
• Assist in preparing project documentation and managing schedules.

Skills

Organisational Skills

Time Management

Communication Skills

Attention to Detail

Proactive Approach

Financial Administration

Education

Experience in Project Administration

Understanding of Project Management Principles

Tools

Microsoft Office

MS Project

Monday.com

Smartsheets

Job description

Our dynamic Technology and Construction Projects team is looking for a highly organised and proactive Project Coordinator to support a range of exciting initiatives across the business. This role is key in ensuring the smooth running of our projects by providing essential administrative and coordination support to project managers and the programme manager.

Working closely with internal teams and external stakeholders, you will assist in maintaining project documentation, tracking progress, coordinating meetings, and supporting the delivery of technology and construction projects across our UK operations. This is an excellent opportunity for a detail-oriented individual looking to develop their career within a fast-paced project environment.

This role is based in our Bristol office and is a 12 month fixed-term contract.

What You'll Be Doing

• Provide administrative support to the Programme Manager and Project Managers across multiple projects, ensuring smooth coordination and delivery.
• Assist in preparing project documentation, reports, and presentations, ensuring accuracy and alignment with project requirements.
• Manage project schedules and calendars, coordinating meetings, tracking deadlines, and ensuring timely follow-ups.
• Maintain and update project trackers, ensuring accurate recording of project progress, risks, and issues.
• Support procurement processes, including raising purchase orders, tracking invoices, and liaising with suppliers.
• Coordinate stakeholder communications, ensuring key updates and project information are shared effectively across teams.
• Assist in organising and documenting project governance meetings, including taking minutes and following up on action items.
• Ensure compliance with company project management frameworks and documentation standards.
• Support risk and issue tracking, ensuring that identified risks are logged and followed up on accordingly.
• Assist in managing project budgets, tracking expenses, and providing reports to project managers.

What We're Looking for in You

• Previous experience in a project administration or coordination role, preferably within technology or construction projects.
• Strong organisational and time management skills, with the ability to manage multiple tasks and deadlines efficiently.
• Excellent written and verbal communication skills, with a professional approach to stakeholder engagement.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook, with experience using project management tools such as MS Project, Monday.com, or Smartsheets being desirable.
• Attention to detail and a proactive approach, ensuring accuracy in documentation and follow-ups.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing project demands.
• Understanding of project management principles and methodologies, such as PRINCE2 or Agile, would be advantageous.
• Experience in financial administration, including raising purchase orders and tracking project expenses.
• Familiarity with regulatory compliance requirements related to technology and construction projects.
• Experience in organising meetings, taking minutes, and tracking action points effectively.

What You'll Get in Return

• A discretionary annual bonus so you can share in the company's success
• 25 days' paid holiday and an annual holiday buying scheme, with 5 additional days awarded for long service
• A generous pension scheme - employer contributions between 5% and 11% depending on how much you save
• Various benefits to support your health and wellbeing including a Healthcare Cash Plan, an Employee Assistance Programme, a Wellbeing platform and a Gym benefit that you can share with your family and friends
• Enhanced Family Leave including 18 weeks full pay for birthing parents and 4 weeks for non-birthing parents
• Lots of other great benefits including an annual ShareSave scheme, Employee Life Assurance, a discounts portal and more!

About Unite Students

Founded in 1991, Unite Students is a FTSE 100 business and the UK's leading provider of purpose-built student accommodation. You can find us in 25 leading university towns and cities, with 74,000 students calling US home! We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas.

Instinctive inclusion. We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn't just what we do but who we are.

People make Unite Students. Employees, students and neighbours all contribute to building environments where we can all thrive.

Room for Everyone

We're proud to be an employer that embraces individuality, and we're passionate about building inclusive teams. We focus on creating a collaborative culture where you can be you, where your voice is heard, and where you can truly belong. We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people. Building a home for success, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what's right, keeping US safe, and raising the bar. Join us as we build better experiences for students that live with us.