Project Coordinator

Tate; Woking; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A family-run business in the Oil and Gas sector is seeking a Project Coordinator to manage logistics and coordinate maintenance tasks across the UK. This role offers the flexibility of remote work until a new office is operational. Candidates should possess excellent communication and organizational skills, with the ability to manage multiple projects and deadlines. This is a great opportunity to contribute to a dynamic team in a growing company.

Qualifications

• Experience in logistics or project coordination.
• Ability to manage multiple deadlines.
• Creative thinking and adaptability are crucial.

Responsibilities

• Liaise with engineers for task availability.
• Coordinate travel arrangements for engineers.
• Invoicing clients and managing client communication.
• Assist with procurement and logistics management.

Skills

Excellent communication skills

Organizational abilities

Problem-solving

Experience in a fast-paced environment

Job description

A family-run business in the Oil and Gas industry is seeking a Project Coordinator, paying up to £45,000, to join their growing team.

The main head office will be based in the Tamworth area, but the company is looking to establish a Dorking office from the ground up, starting with this hire.

Initially, you will work from home until the office is finalized. Once operational, the team will work 1 to 2 days in the office per week. Every few months, the team will be expected to travel to Tamworth for a day, with all expenses and travel arrangements paid for.

The role of the Project Coordinator involves supporting logistics and coordinating engineers to major sites across the UK to assist with maintenance emergencies. Responsibilities include:

1. Liaising and communicating with engineers to secure their availability for maintenance tasks.
2. Coordinating travel arrangements, including hire cars and helicopter journeys.
3. Booking hotels and couriers.
4. Liaising with clients via phone and email, managing repair deadlines.
5. Organizing engineers to draw up repair plans.
6. Handling quotations for jobs.
7. Assisting with procurement and shipping of materials to site.
8. Managing site inductions, health and safety, and other certifications.
9. Invoicing clients.

The ideal candidate will have experience in a fast-paced environment with heavy coordination and organizational responsibilities. You should be able to manage multiple deadlines and projects simultaneously, including constantly moving deadlines. Excellent communication skills are essential, as you will liaise with technical staff, engineers, and clients. Thinking creatively and problem-solving on your feet are crucial for success in this role.

This is an exciting opportunity to join a growing company in a dynamic role that requires extensive coordination skills. If you are looking for a position that challenges your organizational abilities, we encourage you to apply.

Please note that this advert will remain open until the vacancy is filled. Interviews will be conducted throughout this period, so early application is recommended to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

We are committed to promoting equal opportunities. If you require any adjustments during the application or interview process, please let us know. We value your individuality and invite you to share your preferred pronouns in your application.