Project Coordinator

Tait; West Stow; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Competitive pension scheme

Life assurance

Medicash health cashback plan

Employee Assistance Program

Cycle to Work scheme

Income protection / critical illness

Private medical insurance

Paid annual leave 22 days

UK bank holidays

Job summary

TAIT is seeking a Project Management support role to assist the project lead and team with day-to-day tasks, coordinating meetings, files, and communications. You will gain hands-on experience across production processes and client/vendor relationships within a dynamic live events environment.

You will support internal groups to plan and execute programs, serving as a communication conduit both verbally and in writing, and contribute to office operations and event setup.

Qualifications

• High School Diploma or GED required.
• General office experience.
• Production experience in a similar industry.
• Demonstrates ability to take accurate and complete written meeting notes.
• Strong computer skills with Google Suite and Microsoft Office; willingness to learn new tools.

Responsibilities

• Maintain calendars and production schedules, coordinating internal and external resources and attendees for project-related meetings.
• Maintain project files in Google Drive, Box, SharePoint, and Slack.
• Coordinate distribution of production and creative documentation for assigned projects.
• File and archive documents as needed.
• Organize expense reports, purchase requisitions, and submit proper documentation.
• Coordinate with internal resources (Designers, Tech, Production) to ensure timely work.
• Ensure prep, packaging, delivery and distribution of project deliverables and materials.
• Conduct project-related research.
• Participate in overall office operations, including front desk relief and coordinating internal events.

Skills

Communication skills

Meeting notes

Multitasking

Google Suite

Microsoft Office

Education

High School Diploma or GED

Tools

Google Drive

Box

SharePoint

Slack

Job description

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose

As a member of the Project Management Team, this position provides daily support to the project lead and project team members for projects as assigned. Will develop an understanding of the overall operations of the company. Areas of responsibility and interaction include the production process, the complexity of internal team/client/vendor relationships, meeting and event set up and coordination including meeting note process (taking, retaining, communicating), and various administrative tasks and duties. The individual will gain hands‑on experience in an ever‑growing and changing industry while being exposed to a variety of corporate clients. Works with internal groups to plan and execute programs; serves as a communication conduit – verbal and written.

Responsibilities

• Maintain calendars and production schedules, coordinating internal and external resources and attendees for project-related meetings
• Maintain project related files in Google Drive, Box, Microsoft SharePoint, and Slack
• Coordinate the distribution of production and creative documentation as it relates to assigned projects.
• File and archive documents as needed.
• Organize expense reports, purchase requisitions, and submit proper documentation as directed.
• Coordinate with internal resources (Designers, Tech, and Production) to ensure that all work is completed efficiently and on schedule.
• Ensure prep, packaging, delivery, and distribution of project-related deliverables, documents, information, and materials as directed.
• Conduct project-related research.
• Participate in the overall office operation, including providing relief at the front desk, setting up/coordinating internal events for all employees, etc.

Position Requirements

• High School Diploma or G.E.D. equivalency
• General office experience
• Production experience in a similar industry
• Demonstrates ability to take accurate and complete written meeting notes.
• Strong computer skills with the ability and desire to learn new technologies: Google Suite, Microsoft Suite, and/ or Keynote
• Proven communication and presentation skills written, verbal, and numerical. Includes knowing when to ask for help or direction and initiating that communication.
• Ability to multitask in a creative open office environment.
• Detail-oriented, adaptable, and able to meet stringent deadlines with a high level of initiative, follow through, and self‑motivation
• Ability to prioritize work assignments and focus on most critical tasks or know when to ask what to prioritize.
• Ability to work independently and as a team player.
• Ability to use independent judgement and sound decision‑making skills.
• Must possess the ability to effectively perform research from a wide variety of outside sources with only minimal guidance.

TAIT Benefits:

• Competitive pension scheme with employer contributions
• Life assurance (4x salary)
• Medicash health cashback plan (covering dental, optical, and more)
• Employee Assistance Program (EAP) with 24/7 support
• Cycle to Work scheme
• Income protection / critical illness cover
• Optional private medical insurance (role/level dependent)
• Paid annual leave starting at 22 days, increasing with service
• UK bank holidays

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.