Project Coordinator

JR United Kingdom; West Midlands Combined Authority; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the media sector is seeking a Media Project Coordinator to manage various video projects. The successful candidate will ensure all projects are delivered on scope and on time, while building strong relationships with media agencies and clients. This role involves managing project timelines, handling a high volume of projects, and requires strong communication skills and at least 2 years of relevant experience.

Benefits

Onsite kitchen available for meals

Qualifications

• 2 to 3 years in project coordination or management role.
• Strong organizational, problem-solving, and interpersonal skills.

Responsibilities

• Manage video project requests from initiation through to completion.
• Host video calls, ensuring stakeholder alignment and communication.
• Track projects to ensure adherence to production guidelines.

Skills

Creative abilities

Analytical abilities

Time management

Communication skills

Organizational skills

Tools

Monday.com

Salesforce

Job description

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The Media Project Coordinator will independently manage sponsored Snap projects and ensure deliverables are executed within the defined scope and requirements.

They have a proven track record of handling a high volume of concurrent projects (typically around 10 at any given time) across a diverse client base, keeping everything running smoothly and on time.

Key responsibilities include:

• Managing the trafficking of all video project requests to vetted video production companies, ensuring briefs are complete, budgets meet requirements, and cultural or language considerations are factored into partner selection.
• Confidently hosting video calls with media agencies, end clients, and internal teams, ensuring alignment and fostering strong working relationships that reflect the culture and expectations of leading media companies.
• Tracking all projects accurately, ensuring data inputs in Monday.com align with production guidelines and project details.
• Conducting timely project kickoffs, ensuring all brief details are captured, stakeholder alignment is achieved, and final asset approvals are completed for payment.
• Building project timelines and approving budgets for eligible ad campaigns and Creative Strategy requests.
• Proactively identifying potential challenges during project kickoff and offering creative solutions.
• Effectively juggling approximately 10 active projects at once, ensuring deadlines, quality, and stakeholder expectations are consistently met.

Required skills:

• Strong creative and analytical abilities.
• Excellent time management and ability to handle a high volume of simultaneous projects efficiently.
• Confident, engaging personality well-aligned with the culture of media companies and agencies.
• Deep understanding of the media, tech, and brand landscape and emerging trends.

Required experience:

• 2 to 3 years in a project coordination or project management role.

Desired skills:

• Advertising industry experience and knowledge.
• Experience managing heavy workloads and complex project pipelines.
• Strong verbal and written communication skills, especially when hosting client-facing or agency-facing video calls.
• Proven ability to prioritize and manage multiple tasks, projects, and shifting priorities in a fast-paced environment.
• Ability to identify process optimizations that drive faster turnaround without sacrificing creative quality.
• Strong organizational, problem-solving, and interpersonal skills, with meticulous attention to detail.
• Experience with project management and CRM tools such as Monday.com and Salesforce.

Logistics and contract details:

• Location: Farringdon office, London, with the requirement to be onsite 4 out of 5 days per week.
• Amenities: Onsite kitchen available for breakfast and lunch.
• Contract length: 6 months, with a possible extension (no guarantee).
• Contract type: Inside IR35.

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