Project Coordinator

Kelly Science, Engineering, Technology & Telecom; United Kingdom; Remote; GBP 40,000 - 55,000; Full time

Job summary

A leading staffing and recruitment firm is looking for a Senior Talent Acquisition Specialist to manage onboarding and administrative tasks for their EMEA program. The role involves collaboration with various departments, maintaining program budgets, and ensuring high-quality communication. The ideal candidate should have excellent attention to detail, strong technology skills, and experience in program coordination. This is a temporary, remote position in the UK.

Qualifications

• Detailed and process-driven, able to work independently in a flexible environment.
• Proficient in Microsoft applications and communication.
• Experience as a program coordinator or relevant position.

Responsibilities

• Manage employee and consultant onboarding in EMEA and APAC.
• Conduct weekly 1on1 calls with program employees.
• Track timesheets and manage program budget.

Skills

Attention to detail

Process-driven orientation

Technology proficiency

Strong communication skills

Relationship building

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Senior Talent Acquisition Specialist - EMEA

Location: UK (Remote)

Company: KellyOCG

Hiring type: FTC (12 months) with chance to extend

Summary

Program Coordinator reports to the Program Manager of KellyOCG’s Functional Service Provider (FSP) program and supports FSP organization in providing essential daily administrative tasks related to employee and client support.

The FSP program provides centrally managed workforce solutions in primarily Clinical Operations, Biostatistics, Regulatory and Medical Affairs along with Clinical Data Management positions across North America, EMEA and APAC.

Responsibilities

• Employee/Consultants Management
• Collaborate with Talent Acquisition team, Human Resource and payroll partners to onboard successful candidates in EMEA and APAC
• Plan IT onboarding and keep track of IT equipment
• Arrange and take Day 1 onboarding call with new employee/consultant
• Conduct 1on1 calls with program employee/consultant weekly
• Track and retrieve timesheet monthly
• Keep record of leave balance and reconsolidate quarterly
• Offboarding administration
• Keep consultant data updated in database
• Check and retrieve expense report from consultant
• Check and approve supplier invoices from suppliers
• Communicate and confirm cross charges to clients
• Collaborate salary increase, bonus and benefits for consultants
• Support other financial administration activities
• Program Management
• Assist program manager to monitor program GP
• Maintain program turnover and retention effort
• Keep track of program budget
• Draft program contract independently with client and signature request submission
• Follow up with PO creation and approval in system
• Assist program manager on daily requests
• Prepare PPT slides for client meetings and program team meetings

Qualifications

• Must be very detailed and process-driven oriented, technologically savvy, independent, and capable of working in a flexible environment
• Very proficient in using Microsoft Word, Excel, PowerPoint and Outlook
• Very strong oral and written communication skills
• Ability to follow standard operating procedures with a high degree of accuracy
• Able to manage a variety of daily tasks at a continuous pace
• Proven experience as program coordinator or relevant position
• Able to build strong relations with stakeholders and colleagues
• Proficient at managing documents and files

Seniority level

• Mid-Senior level

Employment type

• Temporary

Job function

• Health Care Provider

Industries

• Staffing and Recruiting
• Biotechnology Research
• Pharmaceutical Manufacturing