Project Coordinator

Lord Search & Selection; Scotland; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Project Coordinator for a 2-month contract in Edinburgh. The role requires excellent communication, financial management skills, and experience in facilities management. Responsibilities include supporting project managers, maintaining documentation, and ensuring a customer-focused service delivery.

Benefits

Opportunity to gain valuable experience and build professional network

Qualifications

• Candidates must possess a Basic DBS check.
• Eligibility to work in the UK and a full driving licence.
• Two professional references are required.
• Previous experience in a Facilities management role is essential.

Responsibilities

• Assist Project Managers with administrative and financial functions.
• Support in creating finance reports and generating monthly invoices.
• Ensure project files are maintained as per ISO accreditation.

Skills

Communication

Customer-focus

Financial management

Project Management

Education

GCSEs in English & Maths (A-C or equivalent NVQ Level 2)

Tools

Microsoft Office

Coupa

SAP

BI Launchpad

Maximo

Job description

Project Coordinator

Randstad is seeking a skilled Project Coordinator for a 2month contract position in Edinburgh, EH16 4SA. This role requires a proactive individual with excellent communication skills and experience managing contractors.

• Position: Project Coordinator
• Shift: 08:00 AM to 04:00 PM
• Salary: 25/hr
• Location: Edinburgh, EH16 4SA

Advantages

This is a fantastic opportunity to work with a leading company on a short-term contract, gaining valuable experience and building your professional network.

Responsibilities

• Assist Project Managers with administrative and financial functions relating to Lifecycle and Variations Project Management, supporting them to ensure all Projects are managed, operated and completed with uncompromised efficiency, on time and to budget
• Support the Project Managers to follow the Company and on-site process, ensuring all relevant documentation is prepared/completed, including the provision and calculation of costs, tenders submissions programmes, risk analysis, PPP works documentation, etc.
• Ensure all Project files are maintained to provide a fully auditable administrative trail in line with ISO accreditation and CDM regulations
• Remain customer-focused at all times. Deliver value for money and ensure the agreed profit percentage is made on all Projects
• Provide management information as required to support decision-making.
• Ensure finance reports are maintained in line with finance policy and agreed targets, dealing with any queries as required
• Responsible for generating the contracts' monthly invoices for the client, including all material costs and subcontract costs
• Support the updating of trackers and SharePoint, including quality control
• Work closely with the Technical Team to produce Lifecycle Requests as directed and complete all necessary administrative functions associated with this
• Assist in the production of annual Lifecycle plans
• Liaise and coordinate with colleagues, sub-contractors and clients to ensure a seamless service delivery
• Take delivery of all maintenance and operational manuals on handover over of the works from subcontractors carrying out Minor and lifecycle works
• Updating of Asset Lists and Area Data Sheets
• Assist the Variations and Lifecycle Manager in producing holiday works schedules
• Assist Project managers with carrying out Project review meetings in line with Project Management good practice

Qualifications

Candidates must possess a Basic DBS check

Eligibility to work in the UK, and a full driving licence.

Two professional references are required.

GCSEs in English & Maths (A-C or equivalent NVQ Level 2).

Previous experience in a Facilities management role is essential.

Proficiency in Microsoft Office applications is required

Knowledge of Coupa, SAP, BI Launchpad, and Maximo is desirable.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.