Project Coordinator

Oceaneering; Rosyth; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in the offshore energy sector is seeking a Project Coordinator to oversee and manage various project stages. The role involves maintaining project documentation, assisting project managers, and ensuring organizational efficiency in project execution. Applicants should possess relevant industry experience and strong Microsoft software skills to excel in this dynamic environment.

Benefits

Comprehensive benefits package

Opportunity for advancement

Qualifications

• Related industry experience or equivalent combination of education and experience.
• Proficient in Microsoft software including Word, Excel, Access, and Project.
• Evidence of strong organizational skills.

Responsibilities

• Manage rental equipment and ensure project documentation is maintained.
• Assist Project Managers with various project activities and reporting requirements.
• Monitor costs of projects and prepare activity reports.

Skills

Organizational skills

Communication skills

Presentation skills

Education

Relevant education or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Project

Job description

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

Responsible for the co-ordination of all allocated projects from beginning stages to final completion of project.

Duties And Responsibilities

• To maintain and manage rental equipment for projects ensuring that accurate update to date information relating to product/equipment/projects are held and visible at all times
• To manage and log all information relating to contractors including any modifications to projects,
• To support Master Scheduler as required, training plan on P6 to be established to ensure knowledge of P6 plans in execution.
• To maintain accurate project files, ensuring proper accumulation and monitoring of essential paperwork including Purchase Orders, Variance Orders, Meeting and Action items & PDS required documentation
• To assist and monitor the entry of contracts and milestones for billing and invoicing, including the preparation of Contract and Project Set-Up forms to be passed to Accounts for processing. Gathering of documents required to kick off milestones and invoice customer (documentation should be forwarded to Accounting in a timely manner)
• To monitoring costs of projects, ensuring accurate preparation of weekly activity reports, WIP reports and Purchase commitment reports.
• To develop and prepare the cost reports for Project Managers review and assist in reconciling differences in cost to budget by working with applicable departments.
• To assist Project Managers and Project Engineers as required with various activities for individual projects including compilation of data, preparation of purchase requisitions, maintenance of reporting requirements and other duties as assigned.
• To participate in activities involving customers, both internal and external, in a professional manner to develop and maintain long term relationships.
• All other duties as assigned by Management
  
  

Qualifications

REQUIRED

• Related industry experience or equivalent combination of education and experience
• Relevant experience of project support and planning/scheduling experience.
• Proficient in Microsoft software-Word, Excel, Access and Project .
• Evidence of strong organizational skills.
  
  

DESIRED

• Working knowledge of document control systems and project desi gn .
• Experience working with ERP and CRM systems .
  
  

Knowledge, Skills, Abilities, And Other Characteristics

• Ability to read, analyze, and interpret technical procedures.
• Ability to write reports, business correspondence and procedures as directed.
• Strong presentation and communication skills
  
  

How To Apply

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.