Project Coordinator

The Newcastle upon Tyne Hospitals NHS Foundation Trust; Newcastle upon Tyne; On-site; GBP 28,000 - 36,000; Full time

Job summary

The Project Coordinator at The Newcastle upon Tyne Hospitals NHS Foundation Trust will be an integral member of the Application Support Team, delivering projects across three EPR systems and supporting the PMO. You will coordinate inter-dependencies, manage schedules, and produce clear project reports within a busy IT services portfolio.

We welcome candidates with strong communication and organisational skills, knowledge of project delivery, and a recognised project management qualification.

Qualifications

• Excellent communication and organisational skills.
• Experience of project delivery and programme management.
• Skilled use of Microsoft Office applications including Word, Excel, PowerPoint, Project, Visio and email.

Responsibilities

• Contribute towards the delivery of the IT Services Programme/Portfolio and co-ordinate project inter-dependencies.
• Coordinate the EPR Sprint and Release schedules.
• Ensure the timely and accurate production of project status reports.
• Assist with project schedules, deliverables, meetings (scheduling and meeting notes), status reporting, communication, and action items.
• Assist Project Managers to track work, tasks, and project assignments, keeping projects on time and within budget.

Skills

Project coordination

Microsoft Office

Communication

Organisation

Education

PRINCE2 / recognised project management qualification

Tools

Microsoft Project

Job description

Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS hospital trusts in the country. We have around 16,000 staff and an annual budget of £1.7 billion.

With strong history of providing high quality care, clinical excellence, research and innovation regionally, nationally and internationally, w e’re in the top five providers of specialised health services in the country.

As well as providing a wide range of hospital and community services, we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, sex, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Job overview

The Project Co-ordinator will be an integral member of the Application Support Team, responsible for contributing towards the delivery of projects and co-ordinating project inter-dependencies, for the three electronic patient record systems in use at the Trust: Oracle Health Millennium, SystmOne and ICE. The Project Co-ordinator will be responsible for directing, organising and controlling project and PMO activity under the direction of the Head of PMO.

The successful candidate should possess excellent communication and organisational skills, knowledge of project delivery and Microsoft office suite and be able to work to tight deadlines. A comprehensive range of practical, analytical skills and experience of project delivery, programme management and a current recognised project management qualification would be advantageous.

• Interview Date: 4 November 2026

37 hours 30 minutes/week

Main duties of the job

Contribute towards the delivery of the IT Services Programme/Portfolio and co-ordinate project inter-dependencies.

Co-ordinate the EPR Sprint and Release schedules.

Ensure the timely and accurate production of project status reports.

Assists with project schedules, deliverables, assignments, tasks, project meetings (scheduling and meeting notes), status reporting, communication, and action items as required.

Assists Application Support Team to track work, tasks, and project assignments, working to keep project on-time, and within budget.

Manages and delivery project lite projects.

Assists in managing MS Project tasks, such as running reports and analysis.

Working for our organisation

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

• Northern Centre for Cancer Care, North Cumbria

These include a range of flagship services which deliver cutting‑edge care (supported by state‑of‑the‑art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Detailed job description and main responsibilities

The Project Coordinator is an integral member of the Application Support team which is responsible for delivering projects of varying size and complexity. The Project Coordinator is responsible for directing and organising project activities, under the direction of the EPR Manager.

Job Purpose

• Contribute towards the delivery of the IT Services Programme/Project portfolio and co-ordinate project inter-dependencies.
• To ensure the timely and accurate production of project status reports for
• Assists with project schedules, deliverables, assignments, tasks, project meetings (scheduling and meeting notes), status reporting, communication, and action items as required.
• Assists Project Managers and project teams to track work, tasks, and project assignments, working to keep projects on‑time, and within budget.
• Manages and delivers a project light
• Assists in managing MS Project tasks such as running reports, analysing resources and supporting time tracking
• Assists with, and monitors, project budgets

Person specification

Qualifications & Education

• Skilled use of Microsoft applications including Word, Excel, PowerPoint, Project, Visio and email.
• Hold a current recognised project management qualification
• Skilled use of Microsoft applications including Word, Excel, PowerPoint, Project, Visio and email.

Knowledge & Experience

• Experience of inter-agency working involving multiple complex and diverse partners
• Descriptive understanding of Information Technology terminology and services.
• Descriptive understanding of Information Management terminology and services.
• Experience of other large scale organisations of similar size and complexity within or outside of the NHS

Skills & Abilities

• Be competent with the Microsoft Office Suite
• Strong multi-tasking and organisational skills
• Effective communication skills including verbal, written and presentation skills
• Ability to write clear concise reports, letters, minutes and documents using a good standard of English.
• Ability to collate and articulate requirements information from a variety of sources e.g. via interviews, workshops and published material.
• Systems analysis and process redesign skills to be able to analyse highly complex multi stranded information.
• Ability to manage / understand Service Level Agreements.
• Planning and development of short, medium and long-term initiatives within sphere of work.
• Planning and development of short, medium and long-term initiatives within sphere of work.

Whilst Newcastle Hospitals are a forward thinking and highly innovative organisation, the use of Third-Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity of your individual application or to the recruitment process, we may withdraw your application at any stage of the process.

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.