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Project Coordinator

THE CROWD

London

On-site

GBP 30,000 - 45,000

Full time

5 days ago
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Job summary

A reputable architecture practice in London is seeking a Project Coordinator/Document Controller to ensure efficient project administration and documentation management. This role involves close collaboration with design technicians and a variety of administrative tasks, suited for someone with prior experience in architecture or engineering. The company offers a hybrid working environment, generous benefits, and a collaborative workspace that encourages professional growth.

Benefits

Generous benefits
Hybrid working options
Collaborative work environment

Qualifications

  • Previous experience working within an engineering/architecture/design practice.
  • Confident working in document control and proficient in relevant software.
  • Detail oriented with excellent organizational and time management skills.

Responsibilities

  • Manage project drawings/documentation in internal servers and control software.
  • Liaise with CAD teams and coordinate project changes.
  • Attend external meetings/workshops and manage project timelines.

Skills

Document control experience
Proficiency in document control software
Organizational skills
Communication skills
Problem-solving skills

Tools

Microsoft Office Suite
Aconex
Asite
4Projects

Job description

About The Role:

An established and reputable, environmentally conscious architecture practice is seeking an organised and confident Project Coordinator/Document Controller to join their friendly and collaborative London team.

Within this role, you will work closely with the design technicians, playing a pivotal part in ensuring the smooth running of projects by being involved in all aspects of the administration side of projects.

This is a great opportunity for someone with previous document control/project coordination experience to further their career within a supportive, social, and successful environment. The company offer hybrid working options, generous benefits, and a relaxed, collaborative work environment.

Key Responsibilities:

  • Manage the organisation and entry of all project drawings/documentation in the internal server system, file management system and document control software
  • Closely liaise with CAD teams around drawing issues and coordinate changes with appropriate teams
  • Attend external meetings/workshops/site visits/research for projects
  • Attend programming meetings, managing project and drafting deadline information for teams and taking minutes
  • Collate all necessary information for internal systems after projects have completed
  • Assist Partners and Associates in preparing project fee schedules
  • Manage group invoice schedules, changing/updating as needed
  • Ensure project fee information (client details, project costs, fees, etc) are kept up to date
  • Manage all filling and archiving of paper for projects, organising into digital folders
  • Manage the group project QA process
  • Assist with administration of documents as needed
  • Create letters, reports, specifications and presentations for team project updates
  • Provide additional admin support with fee letters, proposals, arranging meetings, booking travel for site visits, etc
  • Other ad hoc duties when required

Key Skills/Requirements:

  • Previous experience working within an engineering/architecture/design practice
  • Confident working in document control and proficient in document control software such as Aconex, Asite, Conject, 4Projects, Dochosting, etc
  • Proficient in Microsoft Office Suite
  • Excellent verbal and communication skills
  • Excellent organisational and time management skills with the ability to multitask between different projects
  • Detail oriented with a solid problem-solving skills
  • A positive, driven, and flexible approach
  • Self-starter with a team mindset as well as the ability to work autonomously

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